Nursing Scheduling & Medical Records Specialist

Arcadia Care; Morton (IL); On-site; USD 36,000 - 52,000; Full time

Job summary

Arcadia Care is seeking a Scheduler/Medical Records/Front Desk Clerk to coordinate staffing for CNAs and nurses, manage medical records, and support front desk operations. The role requires collaboration with the DON/ADON and HR, ensuring accurate timekeeping and efficient record handling.

The position emphasizes strong communication, multitasking, and professional presentation in a healthcare setting, with responsibilities spanning scheduling, record creation, and escort coordination.

Qualifications

• High school diploma or equivalent required.
• Long Term Care experience preferred.
• Scheduling experience desired.
• Strong oral and written communication skills.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task, prioritize and work under pressure.
• Professional appearance and demeanor.
• Resourceful, tactful, and proactive in dealing with issues.

Responsibilities

• Maintain schedule for CNAs and Nurses (RNs and LPNs).
• Reduce overtime in nursing department in coordination with DON/ADON and HR Director.
• Assist in hiring new CNAs and Nurses as needed, communicating with DON/ADON and HR Director.
• Maintain accurate time records; monitor attendance (Call-Offs, Tardies, No Call, No Shows).
• Assist with scheduling and transport of residents and escort needs.
• Gather patient information from registration areas and physicians' offices; retrieve information from automated printer.
• Initiate the medical record by creating and processing patient care record folders.
• Maintain record availability by processing charts and locating charts.
• Retrieve medical records by chart-out procedures; document reasons for not retrieved.
• Other duties as assigned

Skills

Strong communication skills

Multitasking ability

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Arcadia Care is seeking a Scheduler/Medical Records/Front Desk Clerk to coordinate staffing for CNAs and nurses, manage medical records, and support front desk operations. The role requires collaboration with the DON/ADON and HR, ensuring accurate timekeeping and efficient record handling.

The position emphasizes strong communication, multitasking, and professional presentation in a healthcare setting, with responsibilities spanning scheduling, record creation, and escort coordination.