Nurse Scheduling and Med Records

Huntingdon Park Nursing Home; Taylor Highlands (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Paid time off and holidays

Supportive team environment

Growth opportunities

Dental insurance

Health insurance

Vision insurance

Referral program

Job summary

Huntingdon Park Nursing Home is seeking a Scheduler / Administrative Assistant to coordinate staff schedules, support daily operations, and ensure accurate medical records in a fast-paced healthcare setting.

The role requires attention to detail, strong communication, and the ability to manage confidential information while supporting payroll and HR tasks. In-person work is expected.

Qualifications

• 2+ years in scheduling, staffing, or administrative support; healthcare preferred.
• Strong knowledge of medical records processes, confidentiality, and documentation standards.
• Proficiency in Microsoft Office and scheduling/payroll systems.
• Excellent organizational, multitasking and communication abilities.
• Ability to handle confidential information professionally.

Responsibilities

• Create, manage, and maintain nursing and staff schedules.
• Coordinate shift coverage, call-offs, and open shifts.
• Communicate scheduling updates with nursing staff and leadership.
• Assist with payroll preparation by tracking attendance and timekeeping.
• Provide administrative support including filing, data entry, and answering phones.
• Maintain employee records and ensure policy compliance.
• Assist with onboarding paperwork and HR tasks.
• Support department heads with daily operational needs.
• Manage, audit, and update resident medical records per CMS, state, and HIPAA.

Skills

Scheduling experience

Administrative support

Medical records knowledge

Microsoft Office

Communication skills

Problem-solving

Confidentiality

Organizational skills

Time management

Tools

Scheduling/payroll software

Job description

Job description:

About Us
We are a skilled nursing facility (SNF) dedicated to providing high-quality care and a supportive environment for our residents and staff. We are currently seeking a highly organized and dependable Scheduler / Administrative Assistant to join our team.

Position Summary
This role is responsible for coordinating staff schedules, supporting daily administrative operations, and ensuring smooth communication across departments. The ideal candidate thrives in a fast-paced healthcare setting and has strong attention to detail.

Key Responsibilities

• Create, manage, and maintain nursing and staff schedules
• Coordinate shift coverage, call-offs, and open shifts
• Communicate scheduling updates with nursing staff and leadership
• Assist with payroll preparation by tracking attendance and timekeeping
• Provide administrative support including filing, data entry, and answering phones
• Maintain employee records and ensure compliance with facility policies
• Assist with onboarding paperwork and general HR-related tasks
• Support department heads with daily operational needs
• Manage, maintain, and audit resident medical records in compliance with facility policies and regulatory requirements (CMS, state guidelines, HIPAA)
• Ensure accuracy, completeness, and timely updating of all medical records documentation
• Organize, file, retrieve, and track medical records as needed
• Assist with chart preparation, admissions, discharges, and record requests
• Perform general front desk reception duties, including greeting visitors and assisting inquiries
• Answer and route incoming telephone calls professionally and efficiently
• Maintain strict confidentiality of all resident and facility information

Qualifications

• Previous experience in scheduling, staffing, or administrative support (healthcare preferred)
• Minimum of 2 years of experience specifically in Medical Records, preferably in a healthcare or skilled nursing facility setting, or completion of relevant education/training in medical records or health information management
• Strong knowledge of medical records processes, documentation standards, and confidentiality requirements
• Experience in a skilled nursing facility or long-term care setting strongly preferred
• Proficiency in Microsoft Office and scheduling/payroll systems
• Strong organizational and multitasking skills
• Excellent communication and problem-solving abilities
• Ability to handle confidential information with professionalism

What We Offer

• Competitive pay
• Comprehensive benefits package (health, dental, vision)
• Paid time off and holidays
• Supportive team environment
• Opportunities for growth within the organization

Benefits:

• Dental insurance
• Health insurance
• Referral program
• Vision insurance

Work Location: In person