Nursing Education Admin & Operations Specialist

Fvi-School-of-Nursing-and-Technolog; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Fvi-School-of-Nursing-and-Technolog is seeking an Administrative Assistant to provide essential administrative and operational support to the nursing education unit. The role ensures smooth workflows by managing communications, maintaining records, and assisting with academic and clinical operations with strict confidentiality.

You will assist the Dean, DON, and faculty, manage calendars, coordinate meetings, and prepare materials while maintaining accurate student files and clinical

Qualifications

• Associate degree preferred.
• High school diploma or GED required.
• Extensive computer knowledge: MS Outlook, Excel, Word, PowerPoint.
• 2-3 years of administrative assistant experience.

Responsibilities

• Assist the Dean, Director of Nursing (DON), Associate Directors, and faculty with daily administrative tasks.
• Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials.
• Assist with general office duties such as filing, scanning, and photocopying.
• Maintain organized and up-to‑date student files, academic records, and clinical documentation.
• Enter and update information in the learning management system (e.g., Canvas) and student information systems.
• Track submission of required documents, including immunizations and certifications.
• Prepare course materials, handouts, and documents required for instruction.
• Assist with classroom, laboratory, and skills lab scheduling and logistics.
• Support faculty in communications, resource preparation, and administrative coordination.
• Serve as a primary point of contact for students, faculty, and external partners.
• Distribute official announcements, emails, reminders, and program updates.

Skills

Strong organizational skills

Professional communication

Confidentiality awareness

Multitasking

English proficiency

Education

Associate degree preferred

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Fvi-School-of-Nursing-and-Technolog is seeking an Administrative Assistant to provide essential administrative and operational support to the nursing education unit. The role ensures smooth workflows by managing communications, maintaining records, and assisting with academic and clinical operations with strict confidentiality.

You will assist the Dean, DON, and faculty, manage calendars, coordinate meetings, and prepare materials while maintaining accurate student files and clinical