Administrative Specialist for Nursing Dean’s Office

Penn State University; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Health benefits

Job summary

Penn State University is seeking an Administrative Assistant in the Dean's Office of the Ross and Carol Nese College of Nursing to support the faculty, students, and leaders shaping the future of nursing education.

This highly visible role serves as an operational partner for faculty compliance, accreditation work, clinical placement coordination, contracts administration, and executive office operations.

Qualifications

• Strong written and verbal communication abilities.
• Excellent interpersonal and professional communication.
• Ability to anticipate needs and proactively support leaders.
• Outstanding organization and prioritization under tight deadlines.
• Sound judgment and calm response to unexpected challenges.
• Commitment to confidentiality and discretion.

Responsibilities

• Coordinate daily operations and office logistics.
• Serve as first point of contact for visitors and inquiries.
• Handle facilities tasks including key distribution, parking, and scheduling.
• Assist Dean’s Executive Assistant with confidential tasks.
• Coordinate events, space reservations, itineraries, and materials.
• Collaborate with departments to ensure smooth event and project execution.

Skills

Written and verbal communication

Interpersonal skills

Initiative

Organization

Attention to detail

Customer service

Discretion/confidentiality

Education

Associate Degree

Tools

Microsoft Office 365

Workday

SAP Concur

Job description

Penn State University is seeking an Administrative Assistant in the Dean's Office of the Ross and Carol Nese College of Nursing to support the faculty, students, and leaders shaping the future of nursing education.

This highly visible role serves as an operational partner for faculty compliance, accreditation work, clinical placement coordination, contracts administration, and executive office operations.