Nursing Program Administrative Specialist

Fort Valley State University; Fort Valley (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Fort Valley State University is seeking an Administrative Assistant-Nursing to provide administrative support for the nursing program and the Director of Nursing. You will handle calls, greet visitors, manage files, schedule meetings, and coordinate travel.

You will also input courses into Banner, assist with student registrations, coordinate nursing student orientation, and help prepare admission packets and reports.

Qualifications

• High School diploma with 2+ years relevant experience; Associate degree preferred.
• Proficient in Microsoft Word and Excel.
• Knowledge of Banner system.
• Exceptional organizational, written, oral, and interpersonal skills.

Responsibilities

• Answer and direct inbound calls.
• Greet and direct visitors to campus.
• Clerical tasks such as photocopying, faxing, ordering supplies, and mailing documents.
• Record minutes of departmental meetings.
• Maintain files for students, faculty, and staff.
• Schedule meetings and interviews.
• Coordinate faculty and staff travel arrangements.
• Input courses into Banner and register nursing students for assigned courses.
• Secure classroom space for faculty.
• Coordinate nursing student orientation.
• Prepare new student admission packets.
• Order and track office supplies.
• Prepare written reports and correspondence.
• Assist with organizing nursing ceremonies.
• Prepare items for mailing.
• Receive and distribute incoming mail.
• Input data, monitor student/faculty progress in clinical management systems (ACEMAPP, Typhon, etc.).
• Complete requisitions and contract routing forms.
• Perform other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Written & oral communication

Interpersonal skills

Education

High School diploma

Associate degree preferred

Tools

Banner system

Office equipment

Job description

Fort Valley State University is seeking an Administrative Assistant-Nursing to provide administrative support for the nursing program and the Director of Nursing. You will handle calls, greet visitors, manage files, schedule meetings, and coordinate travel.

You will also input courses into Banner, assist with student registrations, coordinate nursing student orientation, and help prepare admission packets and reports.