Nursing Admissions Secretary – Scheduling & Admin

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 49,594,000 - 53,726,000; Full time

Job summary

Community College of Allegheny County (CCAC) is seeking a Nursing Admissions Secretary (Regular FT) at Boyce Campus to perform general secretarial duties for the Nursing Department. This in-person role emphasizes organization, scheduling and responsive service.

The position requires a high school diploma or GED plus one year of relevant office experience, with standard college hours and potential for additional evening/weekend hours as needed.

Qualifications

• High school diploma or GED plus one year of relevant office experience.
• Knowledge of department needs to perform responsibilities.
• Ability to travel to any CCAC campus or center location within the CCAC system.
• Proficient with office equipment and College software packages.
• Regular and timely attendance is required.

Responsibilities

• Provides quality customer service to internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; responds to requests.
• Maintains files (electronic/paper), records, logs and reports.
• Reviews documents for accuracy and completeness and edits as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles cash and petty cash as needed; assists with trip requests.
• Prepares bulk mailings and assists with clerical preparations for meetings/college events.
• Assists training temporary staff; may supervise temporary employees.
• Complies with laws, policies, and directives; performs other related duties.

Skills

Customer service

Communication

Interpersonal skills

Clerical

Organizational

Multi-tasking

Team player

Attendance

Office equipment

Travel to campuses

Education

High school diploma or GED

Tools

Office software

Job description

Community College of Allegheny County (CCAC) is seeking a Nursing Admissions Secretary (Regular FT) at Boyce Campus to perform general secretarial duties for the Nursing Department. This in-person role emphasizes organization, scheduling and responsive service.

The position requires a high school diploma or GED plus one year of relevant office experience, with standard college hours and potential for additional evening/weekend hours as needed.