Secretary (Reg FT)

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health coverage

Paid time off

Retirement plan (403(b) with match)

Life insurance

Disability insurance

Flexible spending accounts

Employee assistance program

Tuition waivers/reimbursement

Professional development opportunities

Free employee parking

Job summary

Community College of Allegheny County seeks a Secretary (Reg FT) to support Enrollment Services at the Main Campus. The role involves general secretarial duties, scheduling, handling correspondence, screenings, and visitor services in a busy campus office.

Applicants should have a high school diploma or GED with at least one year of office experience, strong organizational and communication skills, and the ability to travel between CCAC locations as needed.

Qualifications

• High school diploma or GED plus one year of relevant office experience.
• Ability to operate office equipment and department software.

Responsibilities

• Provides quality customer service to internal and external customers.
• Prepares and processes correspondence, documents, reports and minutes.
• Screens phone calls; receives visitors; handles mail and deliveries.
• Maintains files, records, logs and reports; ensures accuracy of documents.
• Performs scheduling activities and coordinates calendar events.
• Maintains and orders supplies; supports payroll and petty cash as needed.
• Assists with training temporary staff and work-study students.
• Performs duties in accordance with laws, policies and directives.

Skills

Customer service

Communication

Organizational skills

Interpersonal skills

Clerical skills

Time management

Education

High school diploma or GED

Job description

• Performs various scheduling activities.

Position Title: Secretary (Reg FT)

Employment Type: Regular Full-Time

Department: Enrollment Services

Campus: Main Campus

Salary Grade: SEIU D - $17.86

Remote Work Option: Fully In-Person (May be subject to change)

Additional Information

Work Hours: Standard work schedule will be Monday, Tuesday, Thursday, and Friday 8:30 am - 4:30 pm and Wednesday 11:00 am - 7:00 pm. In January and August and during open registration, the schedule will change to Monday - Thursday 11:00 am - 7:00 pm and Friday 9:00 am - 5:00 pm. Additional hours may be required to meet the needs of the department.

General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Requirements

Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment.

Certifications/Licensures: N/A.

Skills/Abilities Requirements

• Should be able to tactfully and courteously answer questions and provide information.
• Knowledge as related to the specific needs of the department to perform responsibilities.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.

Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Duties

• Provides quality customer service to both internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
• Maintains files (electronic/paper), records, logs and reports.
• Reviews documents for accuracy and completeness and editing as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
• Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties related to specific/unique needs of the department.
• Performs other related duties as required or assigned.

Job Open Date: 8/21/2026

Job Close Date: 9/3/2026

Benefits

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pens on.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Office Support Staff/Maintenance/Housekeeping

Job Slot: 0339

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available https://ccac.csod.com/ats/careersite/search.aspx?site=13&c=ccac.