Faculty Secretary (Reg FT)

Community College of Allegheny County; Pittsburgh (Allegheny County); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Generous Time Off

403(b) Retirement Plan with employer's

Tuition benefits

Job summary

Community College of Allegheny County is seeking a Faculty Secretary (Regular Full-Time) at South Campus to provide general secretarial support for the Allied Health division. The role includes scheduling, correspondence, and filing, with occasional after-hours or weekend hours to meet department needs.

The position requires a high school diploma or GED and prior office experience. Excellent organization, communication, and customer service skills are essential.

Qualifications

• Education: High school diploma or GED and office experience.
• Certifications/Licenses: N/A.

Responsibilities

• Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty.
• Screens phone calls; receives and directs visitors; handles mail delivery.
• Coordinates printing/duplication of materials and bulk mailings to online students and community organizations.
• Maintains schedules for students and faculty, including meetings and events; manages room reservations and changes as needed.
• Orders and maintains office supplies and textbooks; creates purchase requisitions and petty cash requests.
• Assists with trip requests and expense reporting; maintains records and logs.
• Prints rosters, test scores and related documents; monitors enrollment per attendance periods.
• Schedules repairs for office/classroom equipment; copiers and scanners.
• Assists students with drop/add, audits, and enrollment forms.
• Performs duties in accordance with laws, policies, and directives.
• Performs other clerical duties as needed.

Education

High school diploma or GED

Tools

College software packages

Job description

Position Title: Faculty Secretary (Reg FT)

Employment Type: Regular Full-Time

Department: Allied Health

Campus: South Campus

Salary Grade: SEIU C - $17.40

Remote Work Option: Fully In-Person (May be subject to change)

Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: Performs a variety of general secretarial duties for division faculty, including preparing correspondence, scheduling, typing and filing.

Requirements

Education and Experience: High school diploma or GED and experience in an office environment gained through previous job related or educational training.

Certifications/Licensures: N/A.

Skills/Abilities Requirements

• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.

Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Ability to lift textbook shipping boxes and load into cabinets, lift and unload copier paper boxes.

Duties

• Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty (to/for students, bookstore, community and/or other necessary personnel).
• Screens phone calls; receives and directs visitors; receives, sorts and delivers mail to appropriate faculty/personnel.
• Coordinates the printing and duplication of materials; coordinates bulk mailings of fliers and brochures to be sent to online students, area schools and community organizations.
• Maintains schedule for students and faculty, including scheduling meetings, department events, conference calls, rooms (both scheduling and requesting changes when necessary).
• Maintains and orders office, department and classroom supplies including textbooks; Creates purchase requisitions, vouchers, blanket orders, petty cash requests.
• Prepares and follows through with trip requests and expense reports.
• Maintains records; cancellation logs, syllabi/course outlines, mailbox list updates, textbook inventory, faculty directory, student and faculty information.
• Prints rosters, test scores and other necessary paperwork; monitor enrollment per attendance reporting requirement period throughout semester for faculty.
• Schedules repairs of various office/classroom equipment; copiers, Scantron.
• Assists students with prep of drop/add, audit agreements, permission to enroll forms.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties for specific/unique needs of the department.
• Performs other related duties as required or assigned.

Job Open Date: 8/21/2026

Job Close Date: 9/3/2026

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: O tions include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Office Support Staff/Maintenance/Housekeeping

Job Slot: 0087

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available https://ccac.csod.com/ats/careersite/search.aspx?site=13&c=ccac.