Evening/Weekend Nursing Program Admin Assistant

Hagerstown Community College; Hagerstown (MD); On-site; USD 22,000 - 33,000; Part time

Job summary

Hagerstown Community College is seeking an Administrative Office Associate to support the Nursing Evening/Weekend Program Coordinator and faculty, serving as division receptionist and aiding students. This grant-funded, part-time role covers diverse clerical duties, from typing admission letters to maintaining confidential student files, updating schedules in Datatel/AdAstra, and coordinating with clinical partners.

The schedule runs Monday-Thursday 1–7:30 p.m.

Qualifications

• Associate degree preferred or willingness to obtain degree if hired.
• 2–3 years of clerical and administrative experience, preferably in an educational setting.
• Knowledge of medical terminology is also required.

Responsibilities

• Provide administrative assistance to the evening/weekend Nursing Program Coordinator, faculty and lab staff.
• Type general correspondences for the evening-weekend program, including acceptance, stand-by, and decline program admission letters.
• Serves as receptionist and message center for the evening/weekend program.
• Maintains evening-weekend program records and confidential student files.
• Inputs scheduling information for the evening/weekend program via the Datatel/Ad Astra database.
• Assists in developing, maintaining, and revising evening/weekend Courses and handbooks.
• Coordinates clinical affiliations and compiles student information for sites.
• Compiles and maintains statistical data for program applications and demographics.

Skills

Microsoft Word

PowerPoint

Excel

Email

Ellucian/AdAstra

Communication

Time management

Telephone skills

Detail oriented

Education

Associate degree

Tools

Datatel/Ad Astra

Job description

Hagerstown Community College is seeking an Administrative Office Associate to support the Nursing Evening/Weekend Program Coordinator and faculty, serving as division receptionist and aiding students. This grant-funded, part-time role covers diverse clerical duties, from typing admission letters to maintaining confidential student files, updating schedules in Datatel/AdAstra, and coordinating with clinical partners.

The schedule runs Monday-Thursday 1–7:30 p.m.