Nonprofit Payroll & Office Assistant

voalacs; Los Angeles (CA); Hybrid; USD 52,408,000 - 55,159,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Volunteers of America Los Angeles is seeking an Office Assistant to provide administrative support to the Payroll Department. The role handles payroll records, audits, document processing, and maintains confidentiality in a busy non-profit environment.

Ideal candidates have at least 6 months of clerical experience, are able to manage confidential information, and preferably speak English and Spanish. The position is on-site with competitive pay and VOALA benefits.

Qualifications

• Fingerprint clearance and background check required.
• Ability to handle emotional stress and conflicts with challenging clients.
• 6 months of office/clerical experience in a professional setting.
• Bilingual in English and Spanish preferred.

Responsibilities

• Perform general office duties: organize documents for electronic archiving, photocopying, shredding, and email communications.
• Answer phones, take messages, and direct inquiries to staff.
• Compute, record, proofread, and perform limited data entry from records.
• Compile worker and client information, prepare forms, and maintain records.
• Maintain confidentiality of payroll, compensation, tax, and personnel information.
• Maintain payroll files, supporting documentation, and records per policy.
• Assist with payroll document collection, filing, scanning, and archiving.
• Assist employees with payroll forms, direct deposit requests, and payroll inquiries.
• Prepare documentation for payroll audits and information requests.
• Assist with payroll-related data entry and verification.
• Perform other duties as assigned.

Skills

Typing

General filing

Receptionist

Education

High School diploma or GED

Job description

Volunteers of America Los Angeles is seeking an Office Assistant to provide administrative support to the Payroll Department. The role handles payroll records, audits, document processing, and maintains confidentiality in a busy non-profit environment.

Ideal candidates have at least 6 months of clerical experience, are able to manage confidential information, and preferably speak English and Spanish. The position is on-site with competitive pay and VOALA benefits.