Office Assistant

voalacs; Los Angeles (CA); Hybrid; USD 52,408,000 - 55,159,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Volunteers of America Los Angeles is seeking an Office Assistant to provide administrative support to the Payroll Department. The role handles payroll records, audits, document processing, and maintains confidentiality in a busy non-profit environment.

Ideal candidates have at least 6 months of clerical experience, are able to manage confidential information, and preferably speak English and Spanish. The position is on-site with competitive pay and VOALA benefits.

Qualifications

• Fingerprint clearance and background check required.
• Ability to handle emotional stress and conflicts with challenging clients.
• 6 months of office/clerical experience in a professional setting.
• Bilingual in English and Spanish preferred.

Responsibilities

• Perform general office duties: organize documents for electronic archiving, photocopying, shredding, and email communications.
• Answer phones, take messages, and direct inquiries to staff.
• Compute, record, proofread, and perform limited data entry from records.
• Compile worker and client information, prepare forms, and maintain records.
• Maintain confidentiality of payroll, compensation, tax, and personnel information.
• Maintain payroll files, supporting documentation, and records per policy.
• Assist with payroll document collection, filing, scanning, and archiving.
• Assist employees with payroll forms, direct deposit requests, and payroll inquiries.
• Prepare documentation for payroll audits and information requests.
• Assist with payroll-related data entry and verification.
• Perform other duties as assigned.

Skills

Typing

General filing

Receptionist

Education

High School diploma or GED

Job description

Career Opportunities with Volunteers of America Los Angeles

A great place to work.

Careers At Volunteers of America Los Angeles

Current job opportunities are posted here as they become available.

VOALA Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $18.29 - $19.25 Per Hour
BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Office Assistant provides administrative and clerical support to the Payroll Department, including payroll records, document processing, employee inquiries, audits, and general office functions. Maintains confidentiality of payroll and personnel information and fosters cooperative working relationships with VOALA staff, workers, business partners, vendors, and the general public.

DUTIES AND RESPONSIBILITIES

• Perform general office duties, including organizing documents for electronic archiving, photocopying, shredding, and email communications.
• Answer phones, take messages, and direct inquiries to the appropriate staff.
• Compute, record, proofread, and perform limited data entry from compiled information and records.
• Compile worker and client information, prepare forms, and maintain records as needed.
• Maintain confidentiality of employee payroll, compensation, tax, and personnel information.
• Maintain payroll files, supporting documentation, and records in accordance with company policies and applicable record retention requirements.
• Assist with payroll document collection, filing, scanning, electronic archiving, and document retention.
• Assist employees with payroll forms, direct deposit requests, and routine payroll inquiries.
• Prepare and organize supporting documentation for payroll audits, compliance reviews, and information requests.
• Assist with payroll-related data entry and verification to ensure accuracy and completeness.
• Perform other duties as assigned

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.

• General filing, administrative assistance to staff, typing,
• Prepare worker records
• Restock supplies
• Receptionist for office
• Assist Payroll Audits
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION

• High School or GED and some general office/admin coursework

EXPERIENCE

• 6 months of office and clerical experience

PREFERRED QUALIFICATIONS

• Bilingual in English and Spanish (written and verbal).

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.