Nonprofit Administrative Assistant – Lands & Trails Support

Maine Tasting Center; Rockland (ME); On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Vacation

Sick time

Paid holidays

Retirement package

Job summary

Georges River Land Trust (GRLT) in Rockland, Maine is seeking an Administrative Assistant to support office administration, LAP and development activities. The role involves greeting visitors, managing calendars, correspondence, and records, and coordinating with staff and volunteers to ensure smooth operations.

Responsibilities include handling inquiries via phone and email, coordinating meetings, assisting in contract writing, invoicing, donor management, and maintaining files.

Qualifications

• 2-5 years of administrative or project support experience in a nonprofit setting.
• Proficiency with Meta Office, Microsoft and Google office tools; Canva, LGL and QB experience helpful.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail and deadlines.
• Ability to work independently and collaboratively with staff, volunteers and the public.
• Experience supporting fundraising campaigns and board relations.

Responsibilities

• The Administrative Assistant is responsible for office administration, LAP, Operations and Development support and reports to the Executive Director.
• Receives visitors and manages phones, voicemail, and organizational email, directing inquiries appropriately.
• Manages calendars, meetings, minutes, and file organization, and supports insurance and accounting tasks.
• Provides program and development support, including donor management and communications with contractors.
• Coordinates with program managers on contracts, invoices, and publications, and assists with events and volunteers.
• Oversees purchase orders, supplies, and coordination with IT/contracted services to maintain office functionality.
• Occasional evening and weekend hours required for events and community programs.

Skills

Strong written and verbal comms

Excellent organizational skills

Ability to work independently

Team collaboration

Fundraising campaigns experience

Tools

Meta Office

Microsoft Office

Google Workspace

Canva

Little Green Light (LGL)

QuickBooks

Job description

Georges River Land Trust (GRLT) in Rockland, Maine is seeking an Administrative Assistant to support office administration, LAP and development activities. The role involves greeting visitors, managing calendars, correspondence, and records, and coordinating with staff and volunteers to ensure smooth operations.

Responsibilities include handling inquiries via phone and email, coordinating meetings, assisting in contract writing, invoicing, donor management, and maintaining files.