Project Assistant

Peconic Land Trust; Town of Southampton (NY); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

$23-$25 per hour

Medical, Dental, Vision, FSA and HRA

Employee contributed 403b plan

Annual Bonus and salary increase potential

Generous Paid Time Off

Professional development and other benefits

Job summary

A nonprofit land preservation organization located in Southampton, NY, is seeking a dedicated administrative professional to assist in conservation initiatives. Key responsibilities include supporting land acquisition projects, general office support, and maintaining documentation. The ideal candidate should possess a bachelor's degree or equivalent experience and have proficiency in Microsoft Office, especially Excel. Competitive hourly wages and a comprehensive benefits package are offered.

Qualifications

• 1-2 years of administrative and office experience.
• Demonstrated experience as a team player with flexibility.
• Professional communication etiquette, both orally and written.

Responsibilities

• Act as backup for front desk; manage phone and mail.
• Coordinate land acquisition transactions.
• Assist in preparing project materials for committee meetings.

Skills

Microsoft Office Suite

Excel proficiency

Multi-tasking

Organizational skills

Communication skills

Education

Bachelor’s degree or 3-4 years of equivalent experience

Tools

Harvest

Landscape software

Sales Force

GIS programs

Job description

Since 1983, the Peconic Land Trust, a nonprofit charitable organization, has worked collaboratively with landowners, communities, municipalities, and partner organizations to protect over 14,000 acres of land on Long Island, NY – more than 7,000 acres of farmland, many miles of trail systems, and over 6,000 acres of preserves and natural lands that protect watershed, shorelines, wildlife habitat, scenic vistas, land sacred to indigenous people and historic resources.

Position Summary

Reporting to the Director of Conservation Initiatives, assist with all aspects in the implementation of conservation easement transactions, acquisition projects and respective development/conservation projects as well as general department administration to research projects, and any other tasks that assist the team in increased efficiency and organization.

This is an excellent opportunity to learn about all aspects of land preservation

Job Responsibilities

Some essential responsibilities include, but are not limited to:

General Office Support

• Act as a back up to the front desk to answer phones and open, distribute and record mail.
• Serve as a backup for the daily receipts process
• Schedule meetings, manage logistics and ensure proper room set-up/technology hook-up.
• Assist the team by creating invoices in our Harvest system and billing per our work agreements as appropriate

Conservation Initiatives Support

• Help ensure smooth land acquisition transactions by coordinating the pickup and delivery of contracts, surveys, etc. as needed
• Assist with preparing the agendas and other project materials for monthly Project Committee. Attend meeting and take notes to serve as minutes.
• Collaborate with the Stewardship and Development/Fundraising Departments to update land acquisition projects in the Landscape software and maintain the Land Asset excel documentation
• Take ownership of updating the Department’s master project/prospect list, including coordinating with the GIS technician to update the corresponding map
• Assist with any real estate transaction related work, i.e. ordering appraisals, title reports, surveys, and recording documents at the County Center.
• Compile, maintain, and update digital shared records and files, and assist in streamlining data records. Take ownership of cleaning and reorganizing the web-based documentation system.
• Participate in cross-departmental data process improvement projects.

Qualifications

• Bachelor’s degree or 3-4 years of equivalent experience.
• Minimum 1-2 years’ administrative and office experience
• Knowledge of Microsoft Office Suite required. Proficiency in Excel. Ability to learn new software including Harvest, Landscape, Sales Force, the GIS and SCTM programs.
• Demonstrated experience as a team player including the ability to be flexible.
• Must be detail-oriented with excellent multi-tasking, organizational, communication and follow-through skills.
• Professional communication etiquette orally and written.
• Must be able to distinguish and know how to maintain confidential and sensitive information and matters.
• Title, survey, land use, grant writing and permitting experience a plus.
• Some weekend and after workday hours, including mandatory companywide events.
• Must be at least 18 years of age, possess a valid driver's license with the ability to reliability commute to Southampton and attend two all-hands-on deck weekend events each year.

WE OFFER:

• $23-$25 per hour
• Medical, Dental, Vision, FSA and HRA.
• Employee contributed 403b plan.
• Annual Bonus and salary increase potential.
• Generous Paid Time Off.
• Professional development and other benefits.

Peconic Land Trust is an equal opportunity employer.

To Apply

Please email resume and interests to: [e-mail]