Executive Assistant - Board & Leadership (Nonprofit, Remote)

Marin-Agricultural-Land-Trust; Point Reyes Station (CA); On-site; USD 52,000 - 59,000; Full time

Benefits offered by this job

Health insurance

403(b) with match

Paid time off

Generous holidays

Employee assistance program

Job summary

The Marin Agricultural Land Trust (MALT) is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and Director of Finance & Administration. This full-time, non-exempt role also partners with the Board of Directors and governance functions, with in-person work three to five days per week.

You will manage complex calendars, prepare materials, coordinate board meetings, support events, and help keep a well-organized office in a

Qualifications

• Minimum of three years experience in executive assistant or similar role supporting senior leadership.
• Experience supporting boards and governance records, including minutes and packets.
• Highly organized with ability to manage multiple priorities and deadlines.
• Professional, warm communication with diverse stakeholders including board members and donors.
• Ability to handle confidential information with sound judgment.

Responsibilities

• Coordinates board and committee administration, including agendas and minutes.
• Supports board onboarding and transitions; maintains board rosters and records.
• Prepares materials and coordinates logistics for meetings; supports virtual/hybrid tech.
• Manages complex calendars for the Executive Director and Director of Finance & Administration.
• Processes mileage and expense reports; handles drafting correspondence and meeting materials.
• Supports office operations, events, and organization-wide administrative tasks.

Skills

Executive support

Calendar management

Communication

Discretion

Google Workspace

Microsoft Office

Notary certification

Board support

Tools

Monday.com

Slack

Donor databases

Job description

The Marin Agricultural Land Trust (MALT) is seeking an Executive Assistant to provide high-level administrative and operational support to the Executive Director and Director of Finance & Administration. This full-time, non-exempt role also partners with the Board of Directors and governance functions, with in-person work three to five days per week.

You will manage complex calendars, prepare materials, coordinate board meetings, support events, and help keep a well-organized office in a