Office Associate II – Permits & Records (Hybrid)

MaineGuide; Augusta (ME); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

13 paid holidays

12 days of sick leave

3+ weeks of vacation leave

Health Insurance Coverage

Job summary

Department of Environmental Protection in Augusta, ME seeks an Office Associate II to support clerical and administrative tasks for the Bureau of Land Resources, including formatting permit orders, maintaining templates, and coordinating invoices. Remote work possible with supervisor approval.

The role requires organization, attention to detail, and the ability to work under deadlines. Applicants must submit a Direct Hire Application, cover letter, and resume.

Qualifications

• Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Responsibilities

• Ensure permit orders are formatted and sent to applicants/permittees in a timely manner.
• Oversee delivery and filing of Bureau files in the file room; retrieve files at staff request; send files to State Archives; retrieve files from State Archives.
• Support staff in filling out expense reimbursement forms.
• Pay invoices as directed by management.

Job description

Department of Environmental Protection in Augusta, ME seeks an Office Associate II to support clerical and administrative tasks for the Bureau of Land Resources, including formatting permit orders, maintaining templates, and coordinating invoices. Remote work possible with supervisor approval.

The role requires organization, attention to detail, and the ability to work under deadlines. Applicants must submit a Direct Hire Application, cover letter, and resume.