Nonprofit Accounts Payable Specialist — Grants & Compliance

Vvsd; San Diego (CA); On-site; USD 50,000 - 68,000; Full time

Job summary

VVSD in San Diego is seeking an Accounts Payable Specialist to manage invoice processing, coding, and payments across VVSD programs and grants.

You will maintain vendor records, ensure proper approvals, support month-end close, and assist with audit readiness while upholding internal controls and confidentiality.

Strong communication with program staff and vendors is essential to resolve discrepancies promptly.

Qualifications

• High school diploma or equivalent required; college-level accounting coursework or equivalent relevant work experience required.
• 3+ years of accounts payable or related accounting duties; nonprofit or grant-funded experience preferred.

Responsibilities

• Monitor incoming accounts payable email and mail; receive, organize, and track invoices, purchase orders, and reimbursements.
• Review invoices for accuracy, proper authorization, and supporting documents; obtain missing information or approvals.
• Verify vendor details, dates, amounts, and coding before processing.
• Process weekly vendor payments by check, ACH, or purchasing card per VVSD policies.
• Assist with month-end close, reconciliations, and documentation of liabilities.
• Support grant reimbursement and audit readiness; maintain internal controls.

Skills

Accounts payable

Vendor inquiries

Attention to detail

Team collaboration

Confidentiality

Education

High school diploma or equivalent

Accounting coursework or related experience

Tools

Excel

Word

Outlook

MIP Cloud

Ten-key calculator

Job description

VVSD in San Diego is seeking an Accounts Payable Specialist to manage invoice processing, coding, and payments across VVSD programs and grants.

You will maintain vendor records, ensure proper approvals, support month-end close, and assist with audit readiness while upholding internal controls and confidentiality.

Strong communication with program staff and vendors is essential to resolve discrepancies promptly.