New York Office Experience Lead

MUBI; New York (NY); Hybrid; USD 58,000 - 74,000; Full time

Job summary

MUBI is seeking an Office Coordinator to manage our newly opened New York office, ensuring a smooth, welcoming, and efficient space for ~30 staff. You will own day-to-day operations, vendor relationships, and post-renovation projects while reporting to the Global Office Operations Manager in London.

This hybrid role requires in-person presence four days a week, with a focus on building a productive, collaborative office culture and a seamless experience for new hires and visitors.

Qualifications

• Experience in an office management, workplace experience, hospitality, or coordination role.
• Comfort managing vendors, contractors, and building relationships independently.
• Curious, open-minded, collaborative and team-focused.
• Energetic host who enhances office culture and experience.
• Able to handle high volume requests with prioritization.
• Proven ability to set expectations with clear status updates.
• Detail-oriented, proactive problem solver who avoids escalations.
• Experience managing office budgets and optimizing spend without compromising experience.

Responsibilities

• Oversee day-to-day office operations in the NYC space.
• Manage mail and packages end to end, including shipping and COIs.
• Be the first point of contact for facilities issues and coordinate vendors.

Skills

Vendor management

Facilities coordination

Hospitality

Office operations

Event planning

Team collaboration

Communication

Expense tracking

Tools

Slack

Google Workspace

Ramp (expense tracking)

Job description

MUBI is seeking an Office Coordinator to manage our newly opened New York office, ensuring a smooth, welcoming, and efficient space for ~30 staff. You will own day-to-day operations, vendor relationships, and post-renovation projects while reporting to the Global Office Operations Manager in London.

This hybrid role requires in-person presence four days a week, with a focus on building a productive, collaborative office culture and a seamless experience for new hires and visitors.