Navy Admin Specialist | Secret Clearance | Onsite SD

Loch-Harbour-Group-Inc; San Diego (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) Matching

Paid Time Off

Disability Insurance

Life Insurance

Flexible Spending Accounts (FSA)

Job summary

Loch Harbour Group, Inc. seeks a detail-oriented Military Administrative Specialist to provide comprehensive administrative, personnel, legal-support, and manpower assistance within a U.S. Navy environment.

The role supports personnel lifecycle activities, including evaluations, manpower tracking, directives administration, awards processing, and workforce reporting, in a dynamic setting with frequent personnel rotations and security requirements.

Qualifications

• 3 years of professional experience in military or federal admin, personnel, or legal-support functions.
• Active Secret Clearance is required at time of hire.
• Onsite work in San Diego, CA five days a week.

Responsibilities

• Prepare, track, and route military evaluations (NAVFIT) and maintain rosters and reports per Navy requirements.
• Manage manpower and billet documentation; develop workforce status reports.
• Prepare and route directives, executive correspondence, staff packages, and reports with Navy standards.
• Administer and track awards packages and personnel actions across offices.
• Support command investigations, line-of-duty investigations, and loss/damage investigations with proper documentation.
• Assist with claims intake under Military Claims Act and Federal Tort Claims Act; coordinate with legal staff.
• Monitor leadership taskers and administrative actions in FlankSpeed and enterprise systems; report status.
• Draft reports, briefs, and presentations using Microsoft Office; maintain organized records.
• Maintain SharePoint, Teams, and Jira for workflow tracking and collaboration.
• Handle official documents, mail processing, PCS packages, and FOIA/HIPAA/Privacy Act requests.
• Provide admin support to military personnel including check-in/check-out and sponsorship.
• Provide training and mentorship to junior administrative staff.

Skills

Navy ERP

SAP Finance

SAP Human Resources

SAP Logistics

SAP Procurement

SAP Acquisition

SAP Project Systems

SAP Workforce Management

SAP Materials Management

SAP Sales & Distribution

Legal/regulatory research

Investigative skills

Written and verbal communication

Independent work / multitasking

Education

Bachelor's degree in Accounting/Finance/Economics/Business Administration

Job description

Loch Harbour Group, Inc. seeks a detail-oriented Military Administrative Specialist to provide comprehensive administrative, personnel, legal-support, and manpower assistance within a U.S. Navy environment.

The role supports personnel lifecycle activities, including evaluations, manpower tracking, directives administration, awards processing, and workforce reporting, in a dynamic setting with frequent personnel rotations and security requirements.