Personnel Specialist

People Technology And Processes; Virginia Beach (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

People Technology And Processes is seeking a Personnel Specialist in Virginia Beach, VA. The role provides administrative, workflow, and clerical support to ensure smooth site operations, accurate reporting, and efficient resource coordination with secret clearance.

Responsibilities include drafting reports and correspondence per Navy manuals, maintaining filing systems, processing VARs in DISS, and managing visitor control and contractor onboarding.

Qualifications

• Minimum of 5 years of collective experience within the last 10 years performing Pay, Personnel Specialist and administrative functions in support of the U.S. Navy or other DoD agency equivalent.
• Experience working Navy Correspondence and administrative reports, including performance reports.

Responsibilities

• Draft and route technical reports, official correspondence, and CDRLs per Navy manual.
• Maintain and audit centralized filing systems with version control and secure handling of sensitive data.
• Process VARs using DISS or follow-on systems.
• Manage visitor control and contractor onboarding/offboarding, update site access rosters.
• Use CPPA Toolbox resources to provide Sailor Pay and Personnel Support.
• Review documents routed between Sailor and supporting teams to ensure timely resolution.

Skills

Administrative experience

Clerical support

Documentation control

Navy/DoD experience

Reports preparation

Tools

DISS

CPPA Toolbox

Job description

Job Details

Job Location: Virginia Beach, VA 23459

Position Type: Full Time

Position Title: Personnel Specialist

Location: Virginia Beach, VA

Clearance required: SECRET

Scope

Provide administrative, workflow management, and clerical support to ensure seamless day-to-day site operations, accurate technical reporting, and efficient resource coordination across all mission pillars.

Responsibilities include (but are not limited to)

• Draft, format, and route technical reports, official correspondence, and contractual deliverables (CDRLs) in accordance with the Department of the Navy Correspondence Manual.
• Maintain and audit centralized digital and physical filing systems, ensuring version control and secure handling of sensitive data.
• Process Visit Authorization Requests (VARs) utilizing the Defense Information System for Security (DISS) or follow-on systems.
• Manage visitor control, coordinate contractor onboarding/offboarding procedures, and maintain up-to-date site access rosters.
• Use SOPs and applications identified in the CPPA Toolbox to provide Sailor Pay and Personnel Support.
• Maintain familiarization with PAYPERS policy references. Use resources provided on the MNCC “CPPA Resources” web pages.
• Carefully review documents and information as they are routed between the Sailor and supporting TSC or RSC to ensure forms are properly completed, required documentation and attachments are provided, and information appears to be sufficient to resolve the transaction in a timely manner.

Qualifications

• Possess a minimum of 5 years of collective experience within the last 10 years performing the Pay, Personnel Specialist and administrative functions in support of the U.S. Navy or other DoD agency equivalent.
• Experience working Navy Correspondence and administrative reports, to include performance reports.