Administrative Operations Specialist (Navy Personnel & Program Support)

Seventh Dimension, LLC; Virginia Beach (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Seventh Dimension LLC seeks an Administrative Operations Specialist to provide Navy personnel and program support, manage reports, processing, and workflow coordination at our Virginia Beach site. You will handle correspondence, CPPA/pay/personnel tasks, and document control while ensuring compliance with DoN policies.

The ideal candidate has at least five years of Navy/DoD administration experience, active Secret clearance, and strong Microsoft Office skills.

Qualifications

• Minimum five (5) years of pay, personnel, and administrative support for Navy/DoD in the last ten years.
• Active Secret Security Clearance required.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and clear written/verbal communication.

Responsibilities

• Draft/format/route official reports and correspondence per DoN standards.
• Maintain centralized filing and document version control.
• Process visits and track site access procedures.
• Coordinate contractor onboarding/offboarding and CPPA/pay/personnel tasks.

Skills

Microsoft Office

Navy admin

Communication

Documentation control

Tools

NSIPS

FLTMPS

BUPERS Online

Salesforce

Job description

Position: Administrative Operations Specialist (Navy Personnel & Program Support)

Type: Full-time

Location: Virginia Beach, VA

Travel: 0%

**Contingent Upon Award**

Position Summary

Seventh Dimension seeks a highly qualified Programmatic Administration Support Personnel professional to provide administrative; workflow management, technical reporting, and personnel support services to the Naval Special Warfare Group Eight Fleet Integration Team. The successful candidate will coordinate correspondence, manage administrative processes, support command personnel programs, track operational metrics, control documentation, and facilitate day-to-day site operations. This position plays a critical role in maintaining organizational efficiency, ensuring accurate technical and personnel reporting, and supporting mission readiness across Fleet Integration Team activities. The selected individual will interact with military personnel, contractors, and Government stakeholders while ensuring compliance with Department of the Navy administrative policies and personnel management procedures.

Duties and Responsibilities

• Draft, format, route, and manage technical reports, official correspondence, and Contract Data Requirements List (CDRL) deliverables in accordance with Department of the Navy correspondence standards.
• Maintain centralized digital and physical filing systems and document version control.
• Process Visit Authorization Requests through Defense Information System for Security (DISS) or successor systems.
• Manage visitor control programs and site access procedures.
• Coordinate contractor onboarding and offboarding activities.
• Maintain site access rosters and personnel accountability information.
• Provide Sailor pay and personnel support utilizing Customer Service Professional Personnel Administration (CPPA) resources and systems.
• Maintain familiarity with pay and personnel policy references and updates.
• Attend required CPPA training events.
• Review routing packages for completeness, accuracy, and compliance before submission.
• Protect Personally Identifiable Information and report any data spillage incidents.
• Support scheduling, workflow management, reporting requirements, and operational metrics tracking.

Required Qualifications

• US Citizen
• Valid U.S. driver’s license
• Must hold an active Secret Security Clearance
  
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Clear and effective verbal and written communication
• Experience: Minimum five (5) years of cumulative experience within the last ten (10) years performing pay, personnel specialist, and administrative support functions for the United States Navy or equivalent Department of Defense organizations.
• Experience: Experience supporting Navy correspondence processes and administrative reporting, including performance reports.
• Experience/ Familiarity with:
  • Master Military Pay Account (MMPA)
  • Salesforce
  • Navy Standard Integrated Personnel System (NSIPS)
  • Fleet Training Management and Planning System (FLTMPS)
  • Bureau of Naval Personnel Online (BUPERS Online or BOL)
  • MyNavy Human Resources website resources

Physical Demands and Work Environment

While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.

Company Background

Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.