Nashville Onsite Office Manager with CRM & AI

Vaco; Belle Meade (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

Vaco by Highspring seeks an Office Manager for a fully onsite role in Nashville, Tennessee, joining a small, professional team on a permanent basis. Responsibilities include supporting real estate processes for brokers, CRM/document management, listing management, invoicing coordination, vendor relations, and event planning; and leveraging AI to improve team efficiency.

Requirements include 4+ years in Office Management or Sr Administration, comfort with AI, CRM experience, and ability to work

Qualifications

• 4+ years in Office Management or Sr Administration.
• Must be comfortable using AI.
• Experience in CRM management.
• Real estate industry experience is ideal but not required.
• Experience in small office environments is ideal.
• Must be able to be fully onsite in Nashville.

Responsibilities

• Assisting with real estate processes and supporting brokers.
• CRM and document management.
• Managing listings and drafting listing agreements.
• Assisting with accounting duties including invoice coordination and tracking receivables.
• Ordering office supplies and managing vendor relationships.
• Planning team and investor events.
• Improving team efficiency using AI.

Skills

CRM management

AI familiarity

Office management

Real estate knowledge

Tools

CRM software

Job description

Vaco by Highspring seeks an Office Manager for a fully onsite role in Nashville, Tennessee, joining a small, professional team on a permanent basis. Responsibilities include supporting real estate processes for brokers, CRM/document management, listing management, invoicing coordination, vendor relations, and event planning; and leveraging AI to improve team efficiency.

Requirements include 4+ years in Office Management or Sr Administration, comfort with AI, CRM experience, and ability to work