Office Manager

Vaco; Belle Meade (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

Vaco by Highspring seeks an Office Manager for a fully onsite role in Nashville, Tennessee, joining a small, professional team on a permanent basis. Responsibilities include supporting real estate processes for brokers, CRM/document management, listing management, invoicing coordination, vendor relations, and event planning; and leveraging AI to improve team efficiency.

Requirements include 4+ years in Office Management or Sr Administration, comfort with AI, CRM experience, and ability to work

Qualifications

• 4+ years in Office Management or Sr Administration.
• Must be comfortable using AI.
• Experience in CRM management.
• Real estate industry experience is ideal but not required.
• Experience in small office environments is ideal.
• Must be able to be fully onsite in Nashville.

Responsibilities

• Assisting with real estate processes and supporting brokers.
• CRM and document management.
• Managing listings and drafting listing agreements.
• Assisting with accounting duties including invoice coordination and tracking receivables.
• Ordering office supplies and managing vendor relationships.
• Planning team and investor events.
• Improving team efficiency using AI.

Skills

CRM management

AI familiarity

Office management

Real estate knowledge

Tools

CRM software

Job description

Our client is seeking an Office Manager to join their team on a permanent basis. This is an excellent opportunity for someone looking to grow their career and join a small and professional team.

This Office Manager opportunity is fully onsite in Nashville and is a permanent opportunity.

Responsibilities

• Assisting with real estate processes and supporting brokers
• CRM and document management
• Managing listings and drafting listing agreements
• Assisting with accounting duties including invoice coordination and tracking receivables
• Ordering office supplies and managing vendor relationships
• Planning team and investor events
• Improving team efficiency using AI

Requirements

• 4+ years of experience in Office Management or Sr Administration work required
• Must be comfortable using AI
• Experience in CRM management required
• Real estate industry experience is ideal, but not required
• Experience working within a small office environment is ideal
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure

Job Title: Office Manager

Location: Fully onsite in Nashville

Desired Skills and Experience

• 4+ years of experience in Office Management or Sr Administration work required
• Must be comfortable using AI
• Experience in CRM management required
• Real estate industry experience is ideal, but not required
• Experience working within a small office environment is ideal
• Must be able to be fully onsite in Nashville
• Looking for candidates with strong tenure

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).