NA Commercial Admin Assistant: Exec Support & Travel

FMC Corporation; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

FMC Corporation in the United States is seeking an Administrative Assistant to support the North America Commercial team and report to the Head of Sales, North America. The role involves high‑level admin, meeting and event planning, calendar and travel coordination, expense processing, and cross‑functional communication across domestic and international teams.

The successful candidate will handle confidential records, prepare presentations, draft communications, and support

Qualifications

• 5+ years' experience supporting senior level management.
• A certification program, associates or college degree is a plus.
• Advanced training in MS applications including Teams, Outlook, PowerPoint, Excel, Word, and other applications.
• Experience in SAP platforms is desirable.

Responsibilities

• Provides high level administrative support for NA Commercial Leadership Team.
• Responsible for the complete planning of complex executive meetings and both on and off‑site events involving coordination with other companies and North America Executive Assistant.
• Arrange domestic and international travel for Head of US Sales and international travel for NA Commercial Leadership Team.
• Responsible for the administration and preparation of expenses, invoices, purchase orders, check requests, and other documentation.
• Prepares communication emails for BU‑wide distribution.
• Drafts presentation materials, letters, documents, and emails for directors.
• Support administrative activities for onboarding and offboarding activities.
• Reviews and summarizes miscellaneous reports and documents; prepares background documents and organizes outgoing mail as necessary.
• Contacts and arranges communications effectively with internal/external stakeholders (business, teams, consultants, and target companies).
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Reports and analyzes data related to procurement activities utilizing procurement systems.
• Manages complex and confidential records, including SharePoint sites and distribution lists.
• Assists other personnel in resolving concerns, issues, needs (as appropriate).
• Works successfully with domestic and international teams.
• Order office supplies as needed.

Skills

MS Office suite

MS Teams

MS Outlook

MS PowerPoint

MS Excel

MS Word

Education

College degree

Certification program

Associates degree

Tools

SAP

Job description

FMC Corporation in the United States is seeking an Administrative Assistant to support the North America Commercial team and report to the Head of Sales, North America. The role involves high‑level admin, meeting and event planning, calendar and travel coordination, expense processing, and cross‑functional communication across domestic and international teams.

The successful candidate will handle confidential records, prepare presentations, draft communications, and support