North America Commercial Administrative Assistant

FMC Corporation; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

FMC Corporation in the United States is seeking an Administrative Assistant to support the North America Commercial team and report to the Head of Sales, North America. The role involves high‑level admin, meeting and event planning, calendar and travel coordination, expense processing, and cross‑functional communication across domestic and international teams.

The successful candidate will handle confidential records, prepare presentations, draft communications, and support

Qualifications

• 5+ years' experience supporting senior level management.
• A certification program, associates or college degree is a plus.
• Advanced training in MS applications including Teams, Outlook, PowerPoint, Excel, Word, and other applications.
• Experience in SAP platforms is desirable.

Responsibilities

• Provides high level administrative support for NA Commercial Leadership Team.
• Responsible for the complete planning of complex executive meetings and both on and off‑site events involving coordination with other companies and North America Executive Assistant.
• Arrange domestic and international travel for Head of US Sales and international travel for NA Commercial Leadership Team.
• Responsible for the administration and preparation of expenses, invoices, purchase orders, check requests, and other documentation.
• Prepares communication emails for BU‑wide distribution.
• Drafts presentation materials, letters, documents, and emails for directors.
• Support administrative activities for onboarding and offboarding activities.
• Reviews and summarizes miscellaneous reports and documents; prepares background documents and organizes outgoing mail as necessary.
• Contacts and arranges communications effectively with internal/external stakeholders (business, teams, consultants, and target companies).
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Reports and analyzes data related to procurement activities utilizing procurement systems.
• Manages complex and confidential records, including SharePoint sites and distribution lists.
• Assists other personnel in resolving concerns, issues, needs (as appropriate).
• Works successfully with domestic and international teams.
• Order office supplies as needed.

Skills

MS Office suite

MS Teams

MS Outlook

MS PowerPoint

MS Excel

MS Word

Education

College degree

Certification program

Associates degree

Tools

SAP

Job description

FMC Corporation is a global leader in agricultural sciences, driven by our purpose: Innovation for Agriculture. Solutions for the Planet. We are passionate about the power of science to solve agriculture’s biggest challenges. With one of the most productive and diversified pipelines in the industry, FMC is delivering cutting‑edge and next‑generation crop protection technologies – including Dodhylex™ active, Isoflex™ active, rimisoxafen, and fluindapyr – to help farmers increase the productivity and resilience of their land. Our employees are at the heart of this innovation. We’re looking for bold thinkers and collaborative doers. At FMC, your ideas matter. From day one, you’ll contribute to meaningful work that drives progress in agriculture, supported by a culture that values integrity, safety, respect, and results. Join us in advancing the future of agriculture. Together, we’re building a more resilient planet – one innovation at a time.

Administrative Assistant

This is an exciting opportunity to join North America Commercial team reporting directly to the Head of Sales, North America for FMC Agricultural Solutions. This position is highly visible and communicates with contacts at all levels in the organization.

The successful candidate will perform a full range of complex administrative and office duties of a responsible and confidential nature.

Responsibilities:

• Provides high level administrative support for NA Commercial Leadership Team.
• Responsible for the complete planning of complex executive meetings and both on and off‑site events involving coordination with other companies and North America Executive Assistant.
• Arrange domestic and international travel for Head of US Sales and international travel for NA Commercial Leadership Team.
• Responsible for the administration and preparation of expenses, invoices, purchase orders, check requests, and other documentation.
• Prepares communication emails for BU‑wide distribution.
• Drafts presentation materials, letters, documents, and emails for directors.
• Support administrative activities for onboarding and offboarding activities.
• Reviews and summarizes miscellaneous reports and documents; prepares background documents and organizes outgoing mail as necessary.
• Contacts and arranges communications effectively with internal/external stakeholders (business, teams, consultants, and target companies).
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Reports and analyzes data related to procurement activities utilizing procurement systems.
• Manages complex and confidential records, including SharePoint sites and distribution lists.
• Assists other personnel in resolving concerns, issues, needs (as appropriate).
• Works successfully with domestic and international teams.
• Order office supplies as needed.

Required Education:

• 5+years prior experience required supporting senior level management.
• A certification program, associates or college degree is a plus.
• Advanced training in MS applications including Teams, Outlook, PowerPoint, Excel, Word, and other applications.
• Experience in SAP platforms is desirable

Qualifications:

• Expertise in MS programs- Teams, Outlook, PowerPoint, Excel, Word and other applications.
• Flexible and adaptable to changing environments.
• Follows through all projects until final delivery.
• Works well in a team environment and takes projects from multiple staff members.
• Possesses strong customer service disposition and the ability to deal with numerous departments and a candidate with strong attention to detail.
• Demonstrates ability to learn the key FMC business processes to ensure vendors are paid in a timely fashion.
• Flexibility to work early morning or later hours as needed.

Competencies:

• Functional/Technical Skills
• Customer Focus
• Dealing with Ambiguity
• Composure
• Managing Priorities
• Integrity and Trust

FMC is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace where all individuals are treated with respect and dignity. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. Employment decisions at FMC are based on business needs, job requirements, and individual qualifications. We value diversity and strive to ensure that our hiring and employment practices support a work environment that is free from discrimination and harassment.