Music Operations Coordinator

INSPYR Solutions; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

INSPYR Solutions is seeking an organized Music Metadata & Delivery Specialist to support end-to-end music supply chain operations. You will onboard suppliers, manage contract execution, and ensure accurate data ingestion into our DAM system, collaborating across Ops, Creative and Production to keep music moving from ingestion to product.

Responsibilities include metadata review, QA clean-up, data integrity, and classification of assets by mood and context, plus facilitating new music deliveries

Qualifications

• 3+ years of administrative experience, preferably in an arts/music organization.
• Strong proficiency in Google Workspace and Excel.
• Experience with music industry contracts and copyright.
• Experience multitasking and prioritizing in a fluid, fast-paced environment.
• Ability to communicate and work well with creatives; thrive in a team environment.

Responsibilities

• Review and validate metadata documents (artist names, genre, moods, tags, writer splits, etc.).
• Assist with metadata QA reviews and clean-up for back catalog.
• Maintain data integrity and consistency across the full collection.
• Classify audio assets by vibe, mood, cultural context, and best-use recommendations for ads and UGC content.
• Facilitate receipt of all new approved music documentation from suppliers.
• Enter new music and artist deliveries into DAM; ensure complete and accurate data for ingestion.
• Verify formatting, metadata accuracy, and asset completeness.
• Work with Music Production and Audio Librarian to get files uploaded and available quickly and consistently.
• Monitor and ensure copyright compliance across the catalog.
• Collaborate with internal teams to address IP issues or concerns.

Skills

Administrative experience

Multitasking

Team collaboration

Creative communication

Tools

Google Workspace

Excel

DAM software

ProTools

Job description

Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Support end-to-end bespoke music supply chain; from supplier onboarding and contract execution through delivery processing, metadata management, and asset ingestion into the data asset management system. You'll work across Ops, Creative, and Production to keep music moving from ingestion to product.

Responsibilities

Metadata & Quality Assurance

• Review and validate metadata documents (artist names, genre, moods, tags, writer splits, etc.)
• Assist with metadata QA reviews and clean-up for back catalog
• Maintain data integrity and consistency across the full collection
• Classify audio assets by vibe, mood, cultural context, and best-use recommendations for ads and UGC content

Music Delivery & Ingestion

• Facilitate receipt of all new approved music documentation from suppliers
• Enter new music and artist deliveries into DAM; ensure complete and accurate data for ingestion
• Verify formatting, metadata accuracy, and asset completeness
• Work with Music Production and Audio Librarian to get files uploaded and available quickly and consistently

Copyright & Compliance

• Monitor and ensure copyright compliance across the catalog
• Collaborate with internal teams to address IP issues or concerns

Must-Have

• 3+ years of administrative experience, preferably in an arts/music organization
• Strong proficiency in Google Workspace and Excel (Drive, Sheets, Docs, Excel, etc)
• Experience with music industry contracts and copyright
• Experience multitasking and prioritizing in a fluid, fast-paced environment
• Ability to communicate and work well with creatives; thrive in a team environment

Nice-to-Have

• Experience with digital asset management systems (DAMs) and music metadata standards
• Experience with audio classification/tagging for mood, cultural context, and use-case fit
• Experience with digital service providers (DSPs) and DDEX standards
• Knowledge of copyright laws and regulations
• Familiarity of AI generative music tools and prompting
• Proficiency in ProTools or other DAW software
• Music/audio production degree or equivalent experience
• Familiarity with workflow automation tools

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.