Finance Administrative Assistant

INSPYR Solutions; Walled Lake (MI); Hybrid; USD 32,000 - 42,000; Full time

Job summary

INSPYR Solutions is seeking an Administrative Assistant to perform general admin and support tasks across multiple departments. The role will assist billing, accounts receivable/payable and human resources with several projects as integration continues.

You will remotely image invoices, enter job details into ERP, prepare furnishings notices, and handle deposits and reporting. This hybrid role involves occasional in-office days and travel to project sites as needed.

Qualifications

• Ability to work autonomously.
• Proficient in MS Office and video conferencing.
• Strong written and verbal communication.
• Analytical mindset with data-driven approach.
• Highly organized with attention to detail.
• Ability to prioritize changing tasks.

Responsibilities

• Remotely image and file invoices and support.
• Remotely set up job address and details into ERP system daily.
• Complete and send out notices of furnishings on new jobs.
• Process check deposits as required.
• Create various reports as required.
• 0-1 days in office for scanning and organizing files.
• Additional office visits as project activity requires.

Skills

Autonomy

Video conferencing proficiency

MS Office suite

Communication skills

Data analysis

Organization

Tools

ERP system

Vendor software

MS Office

Job description

The Administrative Assistant will perform general administrative & support tasks with multiple departments. The role will provide specific assistance in several corporate functions including billing, accounts receivable, accounts payable, and human resources. This assignment will have multiple projects in all areas as the integration continues with our company.

Specific Duties & Responsibilities

• Remotely image & file invoices and support.
• Remotely Set-up job address and details into ERP system daily.
• Complete and send out notice of furnishings on new jobs as required.
• Process check deposits as required.
• Create various reports as required.
• 0-1 days in office days – scanning & organizing files.
• Additional office visits required based on project activity.

Projects:

• Support our team going paperless. Electronic Database: scan paper documents, email and combine files, finalize files with naming structure.
• Assist with mass mailings for company updates to customer/supplier.

General Proficiencies and Experience

• Comfortable working autonomously.
• Able to work on video calls for communication and trouble shooting.
• Must be computer proficient, specifically MS Office: Outlook, Word, Excel, and video & conferencing platforms.
• Comfortable learning to use various company specific software programs, vendor software programs, and various vendor websites.
• Excellent written and verbal communication skills. Must be able to present thoughts and ideas clearly.
• Proficient math and analytical skills. Has ability to analyze data and arrive at logical conclusions.
• Able to stay on task when faced with distractions.
• Highly organized and pays attention to details. Strives for excellence in performing daily work and in completing projects.
• Has ability to prioritize tasks and set schedule. Comfortable adjusting priorities as needs change.
• Dependable and Trustworthy. Keeps commitments and promises. Takes responsibility for mistakes.

About INSPYR Solutions

Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants requiring reasonable accommodation during the application or interview process should contact [e-mail] for assistance. Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions' Privacy Policy and INSPYR Solutions' AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By submitting an application, you are consenting to being contacted by INSPYR Solutions through phone, email, or text.