Music EVP Assistant: Admin & Scheduling Pro

ROSTR, Inc.; Los Angeles (CA); In loco; USD 43.000 - 52.000; Tempo pieno

Descrizione del lavoro

The TEAM is seeking an Assistant to provide essential administrative support to our music agents, handling client records, contracts, itineraries, and show logistics. You will work with CRM tools, booking systems, and MS Office/Google Workspace to ensure accuracy and timely delivery of all tasks.

Ideal candidates have 1–2+ years in music or agency admin, are highly organized, discreet, and effective communicators. This role offers growth within a dynamic, global representation environment.

Competenze

• 1–2+ years of administrative or assistant experience in music or agency space.
• Strong organizational skills with the ability to manage multiple priorities.
• Detail-oriented and accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Familiar with booking systems, CRM tools, and Microsoft Office/Google Workspace.

Mansioni

• Maintain accuracy of artist contact records and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and review ticket counts for confirmed events.
• Create and send invoices for show-related payments.
• Track unpaid deposits and balances; liaise with accounting.
• Track, collect, and enter finals; notify accounting to generate statements.
• Coordinate with accounting to update client tax information and payments.
• Manage work visa process for clients.
• Coordinate with operations for client on/off boarding.
• Set and confirm meetings; maintain calendars.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks as assigned.

Conoscenze

Administrative experience

Organizational skills

Communication skills

Office suites

Strumenti

Booking systems

CRM tools

Descrizione del lavoro

The TEAM is seeking an Assistant to provide essential administrative support to our music agents, handling client records, contracts, itineraries, and show logistics. You will work with CRM tools, booking systems, and MS Office/Google Workspace to ensure accuracy and timely delivery of all tasks.

Ideal candidates have 1–2+ years in music or agency admin, are highly organized, discreet, and effective communicators. This role offers growth within a dynamic, global representation environment.