Executive Assistant to the EVP, Music

THE·TEAM; Los Angeles (CA); Vor Ort; USD 43.000 - 52.000; Vollzeit

Benefits dieser Stelle

Discretionary bonus

Zusammenfassung

THE·TEAM in Los Angeles represents top music artists across genres, handling live shows, touring, brand partnerships and related activities. This role provides essential administrative support to the agent and internal teams, helping manage calendars, contracts, travel, and client communications.

Ideal candidates bring 1–2+ years in an admin or assistant role within music or agencies, outstanding organization, sharp data entry, discretion, and proficient with booking systems, CRM tools, and MS

Qualifikationen

• 1–2+ years of administrative or assistant experience in music/agency
• Excellent organizational skills with ability to manage multiple priorities
• Detail-oriented with accurate data entry and documentation
• Excellent written and verbal communication skills
• Professionalism and discretion when handling sensitive information
• Proactive problem-solver who can anticipate needs and follow through
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace
• Flexible, adaptable, and able to take on varied tasks

Aufgaben

• Maintain accuracy of artist contact records and deal memos in the booking system
• Update client bios, riders, and ad mats
• Enter offers and show details into the booking system
• Liaise with relevant teams to complete show-related administration
• Issue contracts for confirmed performances
• Track unreturned contracts and chase signed contracts
• Flag/review/address contract markups
• Create and issue artist itineraries when necessary
• Organize and execute announces and on-sales
• Request, report, and review ticket counts for confirmed events
• Create and send invoices for show-related payments
• Track unpaid deposits and balances; liaise with accounting to ensure funds are received
• Track, collect, and enter finals; notify accounting to generate statements
• Coordinate with accounting to update client tax and payment information
• Manage work visa process for clients (immigration itineraries)
• Coordinate with operations for client on/off boarding
• Set and confirm meetings; maintain agent and artist calendars
• Manage inbound phone calls on behalf of agents
• Book agent business travel as necessary
• Submit agent expense reports
• Take on additional tasks and responsibilities as assigned

Kenntnisse

Administrative experience

Assistant experience

Organizational skills

Attention to detail

Communication skills

Discretion

Problem-solving

Booking systems

CRM tools

Microsoft Office

Google Workspace

Tools

Booking systems

CRM tools

Microsoft Office

Google Workspace

Jobbeschreibung

THE·TEAM in Los Angeles represents top music artists across genres, handling live shows, touring, brand partnerships and related activities. This role provides essential administrative support to the agent and internal teams, helping manage calendars, contracts, travel, and client communications.

Ideal candidates bring 1–2+ years in an admin or assistant role within music or agencies, outstanding organization, sharp data entry, discretion, and proficient with booking systems, CRM tools, and MS