Executive Music Assistant to EVP - Admin & Artist Ops

Wasserman; Los Angeles (CA); On-site; USD 43,000 - 52,000; Full time

Job summary

THE TEAM in Los Angeles is seeking an Assistant to support the agent in client and internal matters. The role involves handling artist records, bios, contracts, invoicing, and travel logistics within a fast-paced entertainment environment.

The ideal candidate has 1–2+ years in administration, strong organization, data accuracy, and excellent communication. A discretionary bonus may accompany the base salary, with opportunities to grow within the team.

Qualifications

• 1–2+ years of administrative or assistant experience in the music/agency space.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with data entry accuracy.
• Excellent written and verbal communication skills.
• Professionalism and discretion handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible and adaptable for varied tasks.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts and chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for events.
• Create and send invoices for show-related payments.
• Track deposits and liaise with accounting to ensure funds are received.
• Coordinate with accounting to update client tax/payment information.
• Manage work visa process for clients.
• Coordinate with operations for client on/off boarding.
• Set meetings; maintain agent calendar and internal artist calendar.
• Manage inbound calls on behalf of agents.
• Book agent business travel.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

Skills

Administrative experience

Music/entertainment industry

Data entry

CRM tools

Microsoft Office/Google Workspace

Communication skills

Tools

Booking systems

CRM tools

MS Office/Google Workspace

Job description

THE TEAM in Los Angeles is seeking an Assistant to support the agent in client and internal matters. The role involves handling artist records, bios, contracts, invoicing, and travel logistics within a fast-paced entertainment environment.

The ideal candidate has 1–2+ years in administration, strong organization, data accuracy, and excellent communication. A discretionary bonus may accompany the base salary, with opportunities to grow within the team.