Music Department Admin & Scheduling Assistant

Yavapai-College; Prescott (AZ); On-site; USD 1,653,000 - 2,204,000; Full time

Job summary

Yavapai College’s Music Department seeks a friendly Music Office Assistant to handle routine front-desk tasks, scheduling, mail distribution, and press-release preparation for concerts and events. You will support the Division Administrative Assistant with room scheduling and public information.

Candidate should have experience with Microsoft Office and music library basics, including cataloging, and be able to lift up to 50 pounds as needed. Regular attendance is essential in this role.

Qualifications

• Experience with Microsoft Office, FileMaker Pro, and email.
• Receptionist duties including filing, answering phones, and assisting the public.
• Assist with mailings, mail pickup, and distribution of music mail.
• Assist with scheduling and creating flyers, program information, and press releases for concerts and events.
• Knowledge of music and music libraries, cataloging.

Responsibilities

• Perform receptionist duties such as filing, answering phones, office equipment and supplies, and providing information to the public.
• Assist Division Administrative Assistant with private & applied music room scheduling and appointments and other general requests such as creation of flyers, obtaining program information on soloists and creation of press releases before concerts and events.
• Other duties as assigned.
• Knowledge and experience in music related field and music libraries (cataloging).
• Advanced background and experience in music library administration.

Skills

Reception duties

Public information

Office communication

Mail handling

Tools

Microsoft Office

FileMaker Pro

Job description

Yavapai College’s Music Department seeks a friendly Music Office Assistant to handle routine front-desk tasks, scheduling, mail distribution, and press-release preparation for concerts and events. You will support the Division Administrative Assistant with room scheduling and public information.

Candidate should have experience with Microsoft Office and music library basics, including cataloging, and be able to lift up to 50 pounds as needed. Regular attendance is essential in this role.