Music Office Assistant

Yavapai-College; Prescott (AZ); On-site; USD 1,653,000 - 2,204,000; Full time

Job summary

Yavapai College’s Music Department seeks a friendly Music Office Assistant to handle routine front-desk tasks, scheduling, mail distribution, and press-release preparation for concerts and events. You will support the Division Administrative Assistant with room scheduling and public information.

Candidate should have experience with Microsoft Office and music library basics, including cataloging, and be able to lift up to 50 pounds as needed. Regular attendance is essential in this role.

Qualifications

• Experience with Microsoft Office, FileMaker Pro, and email.
• Receptionist duties including filing, answering phones, and assisting the public.
• Assist with mailings, mail pickup, and distribution of music mail.
• Assist with scheduling and creating flyers, program information, and press releases for concerts and events.
• Knowledge of music and music libraries, cataloging.

Responsibilities

• Perform receptionist duties such as filing, answering phones, office equipment and supplies, and providing information to the public.
• Assist Division Administrative Assistant with private & applied music room scheduling and appointments and other general requests such as creation of flyers, obtaining program information on soloists and creation of press releases before concerts and events.
• Other duties as assigned.
• Knowledge and experience in music related field and music libraries (cataloging).
• Advanced background and experience in music library administration.

Skills

Reception duties

Public information

Office communication

Mail handling

Tools

Microsoft Office

FileMaker Pro

Job description

While working in the music department, perform routine entry level duties to include:

Music Office Assistant

• Computer skills in Microsoft Office, FileMaker Pro, and email
• Perform receptionistduties such asfiling, answering phones, office equipment and supplies, and providing information to the public
• Assist with bulk mailings, picking up music mail from the division office, and distributing it
• Assist Division Administrative Assistant with private & applied music room scheduling and appointments and othergeneral requestssuch as creation of flyer's, obtaining program information on soloists and creation of press releases beforeconcerts and events
• Other duties as assigned.
• Knowledge and experience in music related field and music libraries (cataloging)
• Ability to lift music and musical folders weighing as much as ten pounds
• Awareness of and compliance with music copyright law
• Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties
• Advanced background and experience in music library administration
• Work experience in a community college/higher education environment

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to handle, or feel. The employee is occasionally required to sit, stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to heat, wet, and/or humid conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals; outside weather conditions; extreme cold and extreme heat. The noise level in the work environment is usually moderate and ear protection is provided for noisy activities such as post pounding, and using equipment.