Music Central Assistant - New York

IMG LIVE; New York (NY); On-site; USD 23,866 - 33,992; Part time

Job summary

IMG LIVE in New York is seeking a Music Central Assistant to focus on administrative tasks in booking and music touring. This role provides essential support to Music Agents while promoting a career path toward becoming a Music Agent.

The ideal candidate is a music enthusiast with strong organizational skills and proficiency in Microsoft Office. Key responsibilities include coordinating communication, managing data entry, and assisting in the review of show contracts.

Compensation starts at $21.00 per hour, complemented by an inclusive work environment.

Qualifications

• Music enthusiast with a passion for the industry.
• Tech-savvy and comfortable using Microsoft Office.
• Resourceful problem solver who turns obstacles into opportunities.
• Detail-oriented and organized multitasker.
• Strong communicator with written and verbal skills.
• Trustworthy professional upholding confidentiality.
• Adaptable and resilient in evolving situations.
• Client-focused, prioritizing exceptional service.
• Team player contributing positively to success.
• Continuous learner seeking growth opportunities.
• Results-oriented with a focus on efficiency.

Responsibilities

• Handle incoming calls and coordinate meetings.
• Provide support to Music Agents and Assistants.
• Enter data into booking systems accurately.
• Review show contracts for compliance.
• Manage overflow tasks for seamless operations.
• Assist with Music department initiatives.
• Participate in meetings and contribute to presentations.
• Keep up with industry trends and best practices.

Skills

Music enthusiast

Tech-savvy

Problem-solving

Detail-oriented

Organized multitasker

Strong communicator

Trustworthy

Adaptable

Client-focused

Team player

Continuous learner

Results-oriented

Education

Relevant coursework in Music Industry

Tools

Microsoft Office Suite

Job description

Position Overview

Join our team as a Music Central Assistant! This role centers on the administrative aspects of booking and music touring, providing you with a foundation in a top booking agency and a pathway toward becoming a Music Agent.

Responsibilities

• Handle incoming calls, coordinate meetings, and act as key contact point to ensure seamless team communication.
• Provide critical support to Music Agents and Assistants by managing essential tasks that keep the department running smoothly.
• Enter data meticulously into booking systems, maintaining clarity and precision that aids informed decision‑making.
• Review and verify show contracts to ensure compliance with industry agreements.
• Provide desk coverage for absent Music Assistants and manage overflow tasks to keep day‑to‑day operations seamless.
• Assist with Music department initiatives, gaining exposure to various functions within the agency.
• Participate in meetings and contribute to presentations, building relationships and fostering a team‑oriented culture.
• Keep up with trends and best practices to support the Music department’s strategic goals effectively.

Qualifications

• Music enthusiast with a passion for the industry and desire to build a career in music talent representation, booking, and touring operations.
• Tech‑savvy and comfortable using Microsoft Office Suite and adapting to new software on the fly.
• Resourceful problem solver who turns obstacles into opportunities.
• Detail‑oriented, ensuring a meticulous approach to all work.
• Organized multitasker capable of managing multiple tasks efficiently in a fast‑paced, deadline‑oriented environment.
• Strong communicator with written and verbal skills that enable genuine connections.
• Trustworthy professional upholding confidentiality and integrity.
• Adaptable and resilient, thriving in evolving situations and maintaining focus on operational duties.
• Client‑focused, prioritizing exceptional internal and external client service in every interaction.
• Team player contributing positively to team success.
• Continuous learner seeking growth opportunities and staying proactive in professional development.
• Results‑oriented, looking for ways to optimize processes and enhance team efficiency.

Preferred Qualifications

• Passion for live music and a strong commitment to a career centered on music touring, booking, and talent representation.
• Relevant coursework or formal education in Music Industry, Music Business, Entertainment Management, or Live Event Management (degree not mandatory).
• Prior experience in live music booking, event planning, or similar roles that align with this position’s demands.
• Internships within the music or entertainment industry providing hands‑on experience and networking opportunities.
• Proven administrative experience demonstrating the ability to manage organizational tasks with precision and efficiency.
• Strong proficiency in Microsoft Office Suite and familiarity with data management systems.
• Critical reasoning skills and a resourceful mindset for analyzing situations, making informed decisions, and crafting effective solutions in a fast‑paced environment.
• Proactive attitude and ability to thrive in dynamic conditions, embracing change and driving continuous improvement.
• Engaging demeanor fostering positive interactions and collaboration with others, enhancing team productivity.
• Commitment to excellence, maintaining high standards of accuracy and integrity in all tasks.
• Desire for growth within the industry and the team, ensuring effective personal and professional development.

Compensation

Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)
Hiring Rate Maximum: $21.00 hourly

EEO Statement

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.