Municipal Records & Meetings Assistant

Tucson Police Department; Tucson, Northern (AZ, KY); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Generous benefits

38 paid days off in first year

Paid parental leave

Tuition reimbursement

Job summary

City of Tucson seeks an Administrative Assistant for the City Clerk Department to manage city records, coordinate meetings, and assist with municipal elections for legal compliance and transparency.

The role involves customer service, processing public requests, and preparing official documents under supervision. Required: notary within 12 months; strong Microsoft Office skills and OnBase proficiency. This is a full-time, on-site position in Tucson, AZ.

Qualifications

• Education 6 months post high school.
• 1 year of relevant experience.
• Equivalency may substitute education and experience on a year-for-year basis.

Responsibilities

• Provides assistance to the public, city officials, and employees by answering questions related to city policies, procedures, and services.
• Guides citizens through processes like obtaining state liquor licenses, bingo and off-track betting, public records, claim filing, elections support and management of the city’s boards and commissions.
• Drafts, reviews, and distributes official city documents such as legal notices, resolutions, ordinances, and correspondence.
• Assists with reviewing documents for errors, formatting corrections to ensure documents meet city standards.
• Organizes, maintains, and ensures the accessibility of city records.
• Transcribes and logs council meeting minutes, ordinances, and resolutions, in compliance with records retention laws.
• Processes and responds to public requests in accordance with state and local laws, ensuring timely and accurate delivery of requested information.
• Prepares, organizes, and distributes agendas, packets, and minutes for city council meetings, boards, and commissions.
• Ensures the timely publication of meeting materials and public notices.
• Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics.
• Ensures compliance with election laws and regulations.
• Performs other duties and tasks as assigned.

Skills

Administrative Support

Clerical

Data Analysis

Record Keeping

Education

Post-high school education

Tools

Microsoft Office Suite

OnBase

Job description

City of Tucson seeks an Administrative Assistant for the City Clerk Department to manage city records, coordinate meetings, and assist with municipal elections for legal compliance and transparency.

The role involves customer service, processing public requests, and preparing official documents under supervision. Required: notary within 12 months; strong Microsoft Office skills and OnBase proficiency. This is a full-time, on-site position in Tucson, AZ.