Administrative Assistant: City Clerk Office Support & Records

City of Baytown, TX; Baytown (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Tuition assistance

Job summary

City of Baytown, TX is seeking an Administrative Assistant in the City Clerk's Office. You will manage records, handle public inquiries, and coordinate office activities, ensuring accuracy and confidentiality.

Strong computer skills and effective communication are required for a fast-paced municipal environment. The role supports City Council meetings, Vital Statistics, boards and commissions, budgeting, and various permitting functions, with a focus on professional customer service and

Qualifications

• High school diploma or GED.
• Three years of customer service or general office experience.
• Bondable and able to become a notary public.

Responsibilities

• Operates a multi-line telephone system and provides professional customer service at the front window.
• Provides administrative support for daily operations, meeting setup, calendars, and related activities.
• Assists with Vital Statistics records processing and filing in accordance with laws and procedures.
• Coordinates and updates records for City Boards and Commissions and appointments.
• Coordinates purchasing, notary services, travel, PO/P-Card processing, and budget support.
• Processes Alcohol Packets and permits; ensures proper documentation per procedures.
• Supports the City Clerk and participates in special projects and initiatives.

Skills

Multitasking

Customer service

Communication

Computer literacy

Education

High School diploma

Notary eligibility

Tools

Laserfiche

AgendaQuick

Excel

Access

Publisher

PowerPoint

Outlook

Windows

Job description

City of Baytown, TX is seeking an Administrative Assistant in the City Clerk's Office. You will manage records, handle public inquiries, and coordinate office activities, ensuring accuracy and confidentiality.

Strong computer skills and effective communication are required for a fast-paced municipal environment. The role supports City Council meetings, Vital Statistics, boards and commissions, budgeting, and various permitting functions, with a focus on professional customer service and