Administrative Assistant II: Front Desk & Records

Pima County; Tucson (AZ); On-site; USD 25,000 - 33,000; Full time

Job summary

Pima County in Tucson seeks an Administrative Assistant II to serve as receptionist for the Clerk of the Board, handling public inquiries and routing calls. You will streamline communication and maintain organized digital files for quick access.

The role covers data entry, mail handling, scheduling meetings, and basic office tasks, with background checks and license requirements noted. This is a non-merit, unclassified position in the Clerk of the Board office.

Qualifications

• Two (2) years of secretarial or administrative support experience.
• Substitution of education/experience documented in the application is allowed.
• Familiarity with Microsoft Office Suite and basic clerical tasks.

Responsibilities

• Answer phones, route calls and relay messages to appropriate staff.
• Data entry, filing, and maintenance of electronic records.
• Schedule meetings, manage mail, and coordinate conference room reservations.
• Operate standard office equipment and assist with routine clerical tasks.

Skills

Microsoft Office

Calendar management

Multi-line switchboards

Communication skills

Job description

Pima County in Tucson seeks an Administrative Assistant II to serve as receptionist for the Clerk of the Board, handling public inquiries and routing calls. You will streamline communication and maintain organized digital files for quick access.

The role covers data entry, mail handling, scheduling meetings, and basic office tasks, with background checks and license requirements noted. This is a non-merit, unclassified position in the Clerk of the Board office.