Municipal Administrative Clerk — Public Records & Elections

Rockland; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

The Town of Rockland is seeking an Administrative Clerk to provide clerical and administrative support to the Town Clerk’s department. Responsibilities include managing vital records, assisting the public, processing notices, and supporting elections.

Qualifications include a high school diploma (secretarial courses preferred) and two years of administrative experience, with strong Microsoft Office skills and excellent written and verbal communication.

Qualifications

• High School diploma or equivalent; secretarial/business courses preferred.
• Two years of experience in a responsible administrative position.
• Proficiency with Microsoft Office Suite.
• Excellent written, verbal, telephone and interpersonal skills with accurate typing.

Responsibilities

• Assist customers, general public, and other town departments with questions, requests, complaints and direct parties to the appropriate department in person or via phone.
• Prepare, record and maintain all vital records such as marriage, birth, death certificates, and burial permits.
• Prepare, record and maintain land use records.
• Assist with genealogy research and requests.
• Support Federal, State and Municipal elections; maintain Accu-Vote and Auto Mark voting machines.
• Post notices for municipal meetings and update notices to Event Planner.
• Issue business certificates, underground storage permits, dog licenses, etc.; collect and record fees.
• Receive all legal notices and claims against the Town; assist with public records requests.
• General office support.

Skills

Strong written communication

Strong verbal communication

Inter-personal skills

Telephone skills

Typing skills

Education

High School diploma or equivalent

Secretarial and business courses

Two years of administrative experience

Tools

Microsoft Office Suite

Job description

The Town of Rockland is seeking an Administrative Clerk to provide clerical and administrative support to the Town Clerk’s department. Responsibilities include managing vital records, assisting the public, processing notices, and supporting elections.

Qualifications include a high school diploma (secretarial courses preferred) and two years of administrative experience, with strong Microsoft Office skills and excellent written and verbal communication.