Administrative Clerk & Records Specialist

City of Rochester (NY); City of Rochester (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

The City of Rochester (NY) is seeking a clerical employee to perform higher level clerical tasks, with occasional public contact and handling of funds. The role requires minimal typing and works under general supervision.

Supervisory or training duties over a small team may be involved, with further guidance available for complex issues. Qualifications include a High School diploma or equivalent, plus an Associate's degree in a related field or three years of clerical experience.

Qualifications

• High School diploma or Equivalent, PLUS
• Associate's degree in business management, secretarial science, office technology, or closely related field, AND one year of full-time clerical experience (or part-time equivalent).
• Three (3) years of full-time clerical experience (or its part-time equivalent).

Responsibilities

• Enter information onto standard forms such as payroll or production records, authorizations and certifications.
• Maintain files, written documents or financial records.
• Compile summaries and reports.
• Enter data into a personal computer.
• Prepare and maintain written communications such as memos, reports, and related tables, listings and charts.
• Prepare and maintain alphabetical and numerical files.
• Search files, records and references for information.
• Prepare written documents, certifications, authorizations, and forms.
• Obtain and give out information by telephone, correspondence, or in person.
• May schedule meetings.
• May supervise, guide, or train subordinates in the performance of their duties.
• May compute interest, taxes and price extensions.

Skills

Attention to detail

Organizational skills

Communication

Supervision

Training others

Education

High School diploma or equivalent

Associate's degree in business management/secretarial science/office technology or related field

Job description

The City of Rochester (NY) is seeking a clerical employee to perform higher level clerical tasks, with occasional public contact and handling of funds. The role requires minimal typing and works under general supervision.

Supervisory or training duties over a small team may be involved, with further guidance available for complex issues. Qualifications include a High School diploma or equivalent, plus an Associate's degree in a related field or three years of clerical experience.