Multitask Administrative Pro for Project & Client Support

Purchaseyourfreedom; Irvine (CA); On-site; USD 64,000 - 81,000; Full time

Job summary

Ramboll in Irvine, CA is seeking an Administrative Assistant to support Technical & Administrative Staff in a fast-paced setting. Key duties include formatting client deliverables, producing reports, organizing project files, and coordinating meetings, travel, and onboarding.

Strong MS Word/Excel skills and calendar management are required. The role emphasizes professional communication, organization, and the ability to multitask.

Qualifications

• Minimum 5 years’ experience in administrative support.
• BA/BS degree or equivalent preferred, not required, may be substituted for years of experience
• Strong ability to multi-task and manage time effectively
• Extremely organized with keen attention to detail and logistics
• Excellent interpersonal and communication skills required
• Proficient in calendar management, data entry, and document formatting

Responsibilities

• Format and QC client deliverables.
• Produce client deliverables and technical reports.
• Organize and maintain project files.
• Create spreadsheets and import data into Word documents.
• Compose letters and routine correspondence.
• Coordinate meetings, travel, and events.
• Assist with marketing materials and invoices.
• Onboard new employees and support recruiting activities.
• Support West Offices travel and onsite coverage as needed.
• Maintain principal contacts and calendars.

Skills

Multitasking

Time management

Attention to detail

Professional communication

Independent worker

Education

BA/BS degree preferred

Tools

MS Word

MS Excel

Outlook

PowerPoint

Adobe Acrobat Pro

Job description

Ramboll in Irvine, CA is seeking an Administrative Assistant to support Technical & Administrative Staff in a fast-paced setting. Key duties include formatting client deliverables, producing reports, organizing project files, and coordinating meetings, travel, and onboarding.

Strong MS Word/Excel skills and calendar management are required. The role emphasizes professional communication, organization, and the ability to multitask.