Administrative Specialist – Engineering & Planning Support

Ramboll Group A/S; New York, Northern (NY, KY); Hybrid; USD 70,000 - 85,000; Full time

Job summary

Ramboll in the Americas is seeking an administrative professional to support the technical team in New York City, handling document production, meetings, office management, onboarding, and invoicing. The role requires strong communication and independence, with office-based work Monday through Friday.

The ideal candidate will hold a bachelor’s degree in business, communications, or related field, with 2+ years of experience, and be proficient in Microsoft Office 365 and Adobe products; CRM

Qualifications

• Bachelor’s degree in business, communications, marketing, or related field; associate degree considered.

Responsibilities

• Support the technical team in document preparation (proposals, presentations, reports) using Ramboll templates; formatting, grammar, and branding.
• Organize and manage office activities, meetings with clients, vendor lunches, and internal meetings.
• Maintain office spaces, workstations, kitchen, conference rooms, and supplies.
• Manage ordering of office supplies and employee materials.
• Provide general administrative support to employees.
• Manage reception, building access, mail, and deliveries.
• Onboard/offboard employees.
• Process vendor invoices and prepare reconciliation reports.

Education

Bachelor’s degree in business, communications, marketing

Two years of professional experience

Microsoft Office 365 proficiency (Word, Excel, PowerPoint, OneDrive, Teams, Outlook; Adobe)

CRM software familiarity

Event planning and catering coordination

Problem solving and independent work

Excellent written and verbal communication

Multitasking and discretion handling

Tools

Microsoft Office 365

Adobe

Job description

Ramboll in the Americas is seeking an administrative professional to support the technical team in New York City, handling document production, meetings, office management, onboarding, and invoicing. The role requires strong communication and independence, with office-based work Monday through Friday.

The ideal candidate will hold a bachelor’s degree in business, communications, or related field, with 2+ years of experience, and be proficient in Microsoft Office 365 and Adobe products; CRM