Impactful Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator in Irvine, CA to support project documentation, reports, and coordination across multiple project teams. You will format and organize documents, maintain files, schedule reviews, and assist with invoices and vendor contracts.

The role requires an associate degree or equivalent experience and proficiency with Word and Excel, with a strong eye for detail and teamwork.

Qualifications

• Associate degree or combination of education and relevant experience.
• Minimum 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist and help coordinate meetings and presentations
• Schedule and moderate project reviews
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project invoices and expense reports as needed
• Establish workshare agreements
• Develop and issue sub agreements
• Perform other duties as needed

Skills

Communication

Organization

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

HDR is seeking an Administrative Project Coordinator in Irvine, CA to support project documentation, reports, and coordination across multiple project teams. You will format and organize documents, maintain files, schedule reviews, and assist with invoices and vendor contracts.

The role requires an associate degree or equivalent experience and proficiency with Word and Excel, with a strong eye for detail and teamwork.