Administrative Professional — In-Office Support & Growth

Ramboll US Corporation; Town of Mount Pleasant (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Ramboll US Corporation in Valhalla, NY is seeking an Administrative Professional to support the technical team with document production, organize meetings, and maintain office operations. The role requires in-office work Monday through Friday in a collaborative Ramboll environment.

The ideal candidate will have a bachelor’s degree in a related field, 2+ years of experience, strong MS Office and editing skills, and the ability to manage multiple tasks with discretion and independence.

Qualifications

• Bachelor's degree in business, communications, marketing, or related field (associate degree acceptable).
• Two years+ of professional experience; experience in engineering/consulting firm beneficial.
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, OneDrive, Teams, Outlook) and Adobe.
• CRM software experience beneficial but not required.
• Experience planning meetings and events including catering orders.
• Strong written and verbal communication; proofreading and editing skills.
• Able to juggle multiple tasks with minimal supervision and maintain discretion.

Responsibilities

• Support the technical team in development and preparation of documents using Ramboll branded templates.
• Organize and manage office activities, vendor lunches, client and internal meetings.
• Maintain the office space, workstations, kitchen, conference rooms, and supplies.
• Manage ordering of office and employee supplies.
• Provide general administrative support to employees as needed.
• Manage reception, building access for visitors, mail, and deliveries.
• Oversee onboarding and offboarding of employees.
• Process vendor invoices and prepare reconciliation reports.

Skills

Communication skills

Multitasking

Discretion

Independence

Grammar and editing

Education

Bachelor's degree in business, communications, marketing, or related field

Associate degree or equivalent experience

Tools

Microsoft Office 365

Adobe

CRM software

Job description

Ramboll US Corporation in Valhalla, NY is seeking an Administrative Professional to support the technical team with document production, organize meetings, and maintain office operations. The role requires in-office work Monday through Friday in a collaborative Ramboll environment.

The ideal candidate will have a bachelor’s degree in a related field, 2+ years of experience, strong MS Office and editing skills, and the ability to manage multiple tasks with discretion and independence.