Specialist, Facilities and Maintenance

FTAI Aviation LLC; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

FTAI Aviation Ltd. in Miami, FL, is seeking a Facilities & Maintenance Specialist to provide hands-on operational support for the Facilities Management team across multiple sites.

The role coordinates facilities requests, vendors, contractors, and day-to-day operations to keep locations safe, functional, and efficient. The ideal candidate is organized, detail-oriented, and proactive with the ability to manage multiple site requests and priorities while collaborating with employees, vendors, and

Qualifications

• Bilingual in English and Spanish required, both verbal and written.
• 2+ years of facilities management, maintenance coordination, or related experience preferred.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Coordinate day-to-day facilities and office operations across multiple sites.
• Oversee vendors and contractors: scheduling, access, service visits, follow-up, communication.
• Receive and track maintenance requests; escalate urgent issues to the FMS Manager.
• Create and close work orders with accurate documentation.
• Track preventative maintenance programs and inspections.
• Support safety, compliance activities and reporting of hazards.
• Review invoices, purchase orders, and service records for accuracy.
• Maintain organized facilities and vendor records in systems and spreadsheets.
• Act as a point of contact for employees, vendors, and internal teams.
• Identify recurring issues and propose improvements to the FMS Manager.

Skills

Bilingual (English/Spanish)

Organizational skills

Communication

Time management

Tools

CMMS

Work-order system

Microsoft Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Specialist, Facilities and Maintenance

Miami, FL, US

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)

FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-effective, significantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montreal, Singapore, Dubai, United Kingdom and Ireland.

JOB OVERVIEW

The Facilities & Maintenance Specialist provides hands-on operational and coordination support for the Facilities Management team across multiple sites. This role is responsible for coordinating facilities, maintenance requests, vendors, contractors, and day-to-day facilityoperations to help ensure company locations remain safe, functional, well-maintained, and operationally efficient.

The ideal candidate is organized, detail-oriented, responsive, and proactive, with the ability to independently manage multiple facilities-related requests and priorities while working effectively with employees, vendors, contractors, and internal teams across multiple locations.

Responsibilities:

• Coordinate day-to-day facilities and office operations across multiple sites, including general facility requests, supplies, access, office setups, and operational needs.
• Coordinate and oversee vendors and contractorsacross multiple locations, including scheduling, site access, service visits, follow-up, and ongoing communication.
• Receive, prioritize, track, and coordinate building maintenance and service requests, escalating urgent, complex, or recurring issues to the FMS Manager.
• Create, update, monitor, and close work orders, ensuring timely completion and accurate documentation of facilities and maintenance activities.
• Coordinate and track preventative maintenance programs, inspections, repairs, and scheduled service activities across all sites.
• Support safety and compliance activities, including inspections, documentation, certifications, and reporting of facility hazards, deficiencies, or concerns.
• Coordinate schedules, inspections, vendor visits, service appointments, and other facilities-related activities across multiple locations.
• Review and process invoices, purchase orders, service documentation, and facilities-related records, ensuring information is accurate and complete.
• Maintain accurate and organized facilities, maintenance, vendor, compliance, and service recordswithin applicable systems and spreadsheets.
• Monitor open facilities and maintenance items, follow up with vendors and internal stakeholders, and help ensure issues are resolved within appropriate timeframes.
• Serve as a key point of contact for employees, vendors, contractors, property management, and internal teams regarding routine facilities and maintenance needs.
• Identify recurring facility issues, operational inefficiencies, and opportunities for improvement, and communicate recommendations to the FMS Manager.
• Support facilities projects and initiatives as needed, including office moves, space changes, special events, facility improvements, audits, and other operational projects.
• Provide operational support to the FMS Manager and Facilities team and assist with implementing facilities procedures, processes, and standards.
• Perform other duties and responsibilities as assigned.

Qualifications:

• 2+ years of experience in facilities management, maintenance coordination, office operations, property management, or a related field preferred.
• Bilingual in English and Spanish required , with the ability to communicate effectively both verbally and in writing.
• Strong organizational, time-management, and attention-to-detail skills.
• Excellent communication, follow-up, and customer-service skills.
• Ability to independently manage multiple requests, priorities, projects, and locations in a fast-paced environment.
• Demonstrated ability to coordinate effectively with vendors, contractors, employees, property management, and internal teams.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Experience with a CMMS, work-order, or facilities management system is a plus.
• Strong problem-solving and decision-making skills with a proactive, hands-on, and team-oriented approach.
• Ability to identify issues, determine appropriate next steps, and elevate matters when necessary.
• Ability and willingness to travel regularly between multiple company sites as needed. Travel between sites will be a routine part of the role.

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.