Aviation Office Manager - Facilities & Badging

STV Construction Incorporated; Illinois; On-site; USD 84,000 - 96,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Parental Leave

Continuing Education Program

Job summary

STV, a leading infrastructure-focused professional services firm, seeks an organized Office Manager - Aviation for its Chicago, IL client site. This on-site role coordinates facilities, scheduling, badge access, space planning, vendor management, onboarding, and internal communications to keep the office running smoothly.

The ideal candidate has 8+ years as an Administrative Assistant or Office Manager, a Bachelor's degree or equivalent, and proficiency with Microsoft Office.

Qualifications

• 8+ years of experience as an Administrative Assistant or Office Manager in a busy office.
• Bachelor's degree preferred or equivalent work experience.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Self-motivated decision maker and problem solver.
• Strong planning, organizational and communication skills.
• Client-focused and a strong work ethic.
• Must be able to pass a federal background check.

Responsibilities

• Maintain overall office appearance and cleanliness of shared spaces and conference rooms.
• Oversee booking, scheduling, and on-site support for large conference rooms; troubleshoot conflicts.
• Coordinate badge access, deliveries, and facilities reporting to building management.
• Manage space planning, moves, and seating assignments.
• Coordinate parking, visitor access, and transportation logistics.
• Oversee onboarding of new employees and setup of workspace and building access.
• Coordinate program-wide All Hands meetings and PMT director schedules.

Skills

Microsoft Office proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

STV, a leading infrastructure-focused professional services firm, seeks an organized Office Manager - Aviation for its Chicago, IL client site. This on-site role coordinates facilities, scheduling, badge access, space planning, vendor management, onboarding, and internal communications to keep the office running smoothly.

The ideal candidate has 8+ years as an Administrative Assistant or Office Manager, a Bachelor's degree or equivalent, and proficiency with Microsoft Office.