Office Administrator

FTAI Aviation LLC; Miami Beach (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

FTAI Aviation LLC in Miami is seeking an Office Administrator to provide administrative support across three Miami facilities. You will welcome employees, visitors, and vendors, manage front desk operations, badges, and uniforms, coordinate travel and expenses, and help keep offices organized and well-stocked.

You will work with leadership, facilities, and security to maintain efficient spaces and seamless operations across all locations.

Qualifications

• High school diploma or equivalent is required.
• Excellent communication and organizational skills are essential.
• Proficiency with Microsoft Office Suite and the ability to multitask.

Responsibilities

• Provide administrative and office support across three Miami facilities as needed.
• Front desk and visitor support, including sign-in and site access procedures.
• Plan and coordinate employee engagement activities and company events.
• Maintain reception areas, shared spaces, and conference rooms.
• Restock kitchen supplies and monitor break room cleanliness.
• Track and distribute office supplies across facilities.
• Assist with uniform program and processing related invoices.
• Create and distribute employee badges; manage access changes.
• Handle mail, deliveries, and coordination with facilities teams.
• Coordinate travel arrangements and expense processing via Concur.

Skills

Excellent communication

Organizational skills

Microsoft Office Suite

Multitasking

Education

High School Diploma or Equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

USM - OPEX NLV Miami, FL, US

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)

FTAI owns and maintains commercial jet engines with a focus on the Maintenance, Repair and Exchange (MRE) of CFM56 and V2500 engines. FTAI’s proprietary portfolio of products, including The Module Factory and a joint venture to distribute engine PMA helps make CFM56 and V2500 engine maintenance simpler, more cost-effective,

significantly faster, and more environmentally friendly. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montreal, Singapore, Dubai, United Kingdom and Ireland.

JOB OVERVIEW

The Office Administrator provides administrative and office support across FTAI Aviation’s three Miami facilities. This role serves as a welcoming first point of contact for employees, visitors, and vendors while supporting front desk operations, employee badges and uniforms, supply inventory, travel arrangements, and expense processing through the expense management system.

Working closely with Leadership, employees, facilities and security personnel. The Office Administrator helps maintain organized, well-stocked, and efficient office and shared spaces across all three locations.

Responsibilities:

• Support Across Facilities: Provide administrative and office support across all three Miami facilities as needed, coordinating with HR, facility leaders, and shop teams to address daily operational needs.
• Front Desk and Visitor Support: Greet employees, visitors, vendors, and candidates; answer and direct phone calls; and coordinate visitor sign-in, badges, and required site access procedures.
• Events and Employee Communications: Plans, coordinates and executes employee engagement activities, meetings, catering, and company events. Help prepare and distribute flyers, announcements, guides, and employee notices.
• Office and Conference Room Readiness: Maintain organized and presentable reception areas, shared office spaces, and conference rooms. Coordinate meeting schedules, room setup, and supplies.
• Kitchen and Break Room Upkeep: Monitor and restock coffee, beverages, kitchen supplies, and other break room essentials. Clean coffee makers regularly and help keep kitchen counters and shared appliances clean and ready for use.
• Supply Inventory and Ordering : Track, order, receive, and distribute office, kitchen, restroom, and other general facility supplies. Coordinate with vendors and internal teams to maintain adequate inventory across all three facilities.
• Employee Uniforms: Assist with the Cintas uniform program, including collecting employee sizes, placing orders, distributing uniforms, coordinating exchanges and returns, reconciliation of invoices and following up on missing items or service issues.
• Employee Badges and Access: Create, print, and distribute employee identification badges; replace lost or damaged badges; and coordinate access activation, changes, and deactivation with authorized teams.
• Mail and Deliveries: Receive, sort, and distribute mail and office deliveries.
• Facility Service Coordination: Report maintenance, janitorial, and office equipment issues and follow up with the appropriate teams or vendors to support timely resolution.
• Travel and Expense Support: Assist with travel arrangements and accommodation, manage Concur for all employees, and process employee expense reports and invoices in accordance with company procedures.
• Additional Support: Perform other related administrative duties as assigned to support the needs of all three facilities.

Qualifications:

• Education: High School Degree or Equivalent.
• Skills:Excellent communication and organizational skills, proficiency in Microsoft Office Suite, and the ability to multitask.
• Experience: Previous experience as a receptionist, office manager or event coordinator.
• Attributes : Professional demeanor, attention to detail, and the ability to work independently and as part of a team.
• Must be legally authorized to work in the U.S.
• Must be fluent in English (written and verbal).

Job Demands:

Work is performed in a Shop environment and requires the ability to perform extensive standing, driving, walking, and climbing; to lift up to 50lbs. regularly; to manipulate up to 100lbs. with assistance . Must be able to bend, stoop, climb to reach materials, and work in a noisy environment.

Equal Opportunity Employment Statement:

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.