Multicompany Administrative & Operations Assistant

Axle Box; Bryan (TX); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Axle Box Innovations seeks an Administrative Assistant to support leadership across multiple companies in Bryan, TX. You will coordinate calendars, manage communications, prepare documents, and handle records with discretion.

Ideal candidates have proven admin experience, strong organization, and excellent communication skills. Proficiency in MS Office and basic bookkeeping tasks is expected. The role requires confidentiality and the ability to multitask in a multi-company environment.

Qualifications

• High school diploma or equivalent required.
• Associate’s or bachelor’s degree preferred.
• Proven experience as an administrative assistant or similar role.
• Strong organizational and time management skills with multi-company priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and common office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage multiple deadlines.

Responsibilities

• Provide administrative support across multiple companies or divisions.
• Manage calendars, schedule meetings, and coordinate appointments for executives or managers.
• Handle incoming calls, emails, and correspondence and direct to the right personnel.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain organized filing systems for records across companies.
• Assist with bookkeeping tasks such as invoicing and expense tracking.
• Coordinate travel and meeting logistics and company events.
• Track office supplies and place orders as needed.
• Maintain confidentiality when handling sensitive information.
• Support onboarding and maintain employee records as needed.
• Assist with intercompany coordination and communication.
• Perform data entry, scanning, copying, and document management.

Skills

Organizational skills

Time management

Communication skills

MS Office

Confidentiality

Attention to detail

Independence

Deadline management

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

CRM systems

Job description

Axle Box Innovations seeks an Administrative Assistant to support leadership across multiple companies in Bryan, TX. You will coordinate calendars, manage communications, prepare documents, and handle records with discretion.

Ideal candidates have proven admin experience, strong organization, and excellent communication skills. Proficiency in MS Office and basic bookkeeping tasks is expected. The role requires confidentiality and the ability to multitask in a multi-company environment.