Multi-Brand Administrative & Operations Specialist

Brandon Holdings Inc.; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Brandon Holdings Inc. in Dallas, TX seeks an Administrative Assistant to provide centralized office support across Foster Coworking, The Maverick Club, and CoralVita Richardson. The role is hands-on, coordinating data entry, financial reporting, and day-to-day tasks under the VP of Asset Management.

You will manage calendars, process invoices, maintain Excel workbooks, and ensure accurate records across all brands. If you thrive in a fast-paced, multi-brand environment, this is the role for you.

Qualifications

• 5+ years in secretarial, administrative or office coordination roles.
• Strong Excel and Microsoft Office proficiency.
• Experience with QuickBooks for data entry and invoicing.
• Excellent written and verbal communication and attention to detail.
• Ability to manage priorities across three brands simultaneously.
• Experience with data entry and digital recordkeeping at high volumes.

Responsibilities

• Manage calendars and schedule meetings for the VP of Asset Management and brand leads.
• Track action items, deadlines, and pending tasks across all brands.
• Serve as central admin contact for all brands and coordinate information flow to the VP.
• Assist with data entry, reporting, and financial task coordination across brands.
• Support invoice processing, receipts, and month-end file organization.

Skills

Microsoft Excel

Microsoft Office

Data entry

Attention to detail

Written & verbal communication

Multi-brand coordination

QuickBooks

Tools

QuickBooks Desktop/Online

SharePoint/OneDrive/Google Drive

OfficeRnD

Outlook Calendar

Excel (Advanced)

PowerPoint

Job description

Brandon Holdings Inc. in Dallas, TX seeks an Administrative Assistant to provide centralized office support across Foster Coworking, The Maverick Club, and CoralVita Richardson. The role is hands-on, coordinating data entry, financial reporting, and day-to-day tasks under the VP of Asset Management.

You will manage calendars, process invoices, maintain Excel workbooks, and ensure accurate records across all brands. If you thrive in a fast-paced, multi-brand environment, this is the role for you.