Multi-State Payroll Tax & Compliance Specialist

GTR Link; Columbus (MS); On-site; USD 55,000 - 75,000; Full time

Job summary

Gregory Construction in Columbus, MS is seeking a Payroll Tax & Compliance Specialist to ensure federal, state, and local payroll taxes are filed accurately and on time across multiple states. You will support weekly payroll operations and maintain sensitive payroll data with integrity.

The role requires strong knowledge of payroll tax regulations, proficiency in Excel, and attention to detail to help avoid penalties and ensure compliant payroll processing. This is an on-site, full-time position.

Qualifications

• High school diploma or equivalent.
• 3+ years of payroll processing, payroll tax, or related accounting experience.
• Experience preparing payroll tax deposits and tax returns.
• Strong understanding of federal and state payroll tax regulations.
• Proficiency in Microsoft Excel.
• Excellent organizational skills with strong attention to detail.
• Ability to manage recurring deadlines in a fast-paced environment.

Responsibilities

• Own and maintain the company-wide payroll tax calendar.
• Prepare, file, and reconcile federal, state, and local payroll tax deposits and returns.
• Process Forms 941, 940, W-2, W-2c, and other required payroll tax filings.
• Monitor tax deadlines to ensure full compliance and avoid penalties.
• Support weekly payroll processing for field, office, and union employees.
• Review payroll for accuracy, including hours worked, overtime, per diem, mileage, deductions, reimbursements.
• Assist with off-cycle payrolls and payroll adjustments when needed.
• Reconcile payroll tax liabilities with payroll reports and the general ledger.
• Research and resolve payroll tax discrepancies, agency notices, and filing issues.
• Register and maintain payroll tax accounts in new jurisdictions as operations expand.
• Prepare quarterly and year-end payroll tax reports.
• Respond to payroll and tax-related employee questions.
• Assist with garnishments, child support, and other payroll remittances.
• Support internal and external audits by providing accurate payroll documentation.
• Maintain strict confidentiality of employee and company information.

Skills

Payroll processing

Payroll tax

Regulatory compliance

Organizational skills

Deadline management

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting, Finance, Business, HR or related field

FPC or CPP certification (preferred)

Tools

Microsoft Excel

Foundation Software (or similar)

Job description

Gregory Construction in Columbus, MS is seeking a Payroll Tax & Compliance Specialist to ensure federal, state, and local payroll taxes are filed accurately and on time across multiple states. You will support weekly payroll operations and maintain sensitive payroll data with integrity.

The role requires strong knowledge of payroll tax regulations, proficiency in Excel, and attention to detail to help avoid penalties and ensure compliant payroll processing. This is an on-site, full-time position.