Payroll Specialist: Multi-State Pay & Compliance Expert

Gogridsource; Coppell (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

GridSource is seeking a detail-oriented Payroll Specialist to process multi-company, multi-state payrolls and maintain accurate payroll records in line with established processes and deadlines. The role requires 2–5 years of payroll experience and strong Excel skills.

You will collaborate with HR and Operations Support, validate payroll data, review exports in Paylocity, handle garnishments, year-end tasks, and ensure compliance with wage and hour regulations, confidentiality, and data integrity.

Qualifications

• 2–5 years of payroll experience.
• Exposure to multi-state payroll processing is preferred.
• Working knowledge of payroll concepts, wage and hour regulations, and payroll compliance.
• Strong attention to detail and ability to accurately review and enter data.
• Ability to work effectively in a fast-paced environment.
• Ability to follow established payroll processes and meet strict deadlines.
• Strong organizational and time-management skills.
• Clear written and verbal communication skills.

Responsibilities

• Process multi-company, multi-state payrolls in accordance with established schedules.
• Import, validate, and review payroll data prior to processing.
• Create, review and update payroll SOPs.
• Respond to payroll-related inquiries and requests in a timely manner, escalating issues as appropriate.
• Partner with the Operations Support team to support timekeeping, job costing, and payroll export activities.
• Review payroll export files from timekeeping systems to ensure accuracy before uploading into Paylocity.
• Manage garnishment process and validate within Paylocity.
• Support payroll tax setup and discrepancy resolution at the employee and company level.
• Track and process referral bonuses, sign-on bonuses, and other special payroll payments.
• Validate new hires, terminations, and employee changes in Paylocity to ensure accurate payroll processing.
• Identify terminations in immediate pay states and process as appropriate; notifying impacted parties.
• Partner with HR to support employee setup and payroll-related changes after validation.
• Prepare and maintain payroll records, reports, and documentation within designated payroll folders.
• Reconcile payroll prior to submission for review and approval.
• Generate standard payroll reports as requested.
• Support internal and external payroll audits as needed.
• Assist with year-end payroll activities, including W-2 preparation and review.
• Perform other related duties as assigned.

Skills

Payroll experience

Multi-state payroll

Data accuracy

Excel skills

Paylocity

Communication skills

Confidentiality

Tools

Paylocity

Microsoft Excel

Job description

GridSource is seeking a detail-oriented Payroll Specialist to process multi-company, multi-state payrolls and maintain accurate payroll records in line with established processes and deadlines. The role requires 2–5 years of payroll experience and strong Excel skills.

You will collaborate with HR and Operations Support, validate payroll data, review exports in Paylocity, handle garnishments, year-end tasks, and ensure compliance with wage and hour regulations, confidentiality, and data integrity.