Multi-State Licensing & Compliance Coordinator

VDA; East Hanover (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

VDA is seeking a highly organized Corporate Compliance Coordinator to oversee the administration, maintenance, and renewal of licenses and registrations across multiple jurisdictions. This role ensures ongoing compliance and good standing to conduct business in all applicable states and municipalities, coordinating with internal stakeholders and external agencies.

The ideal candidate will manage deadlines, maintain records, and lead process improvements to enhance efficiency and accuracy in

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 2-5 years of administrative, compliance, licensing, corporate governance, legal support, or regulatory experience preferred.
• Experience managing deadlines, documentation, and multi-state compliance activities is highly desirable.
• Strong understanding of project workflows, capacity planning, and service delivery models.

Responsibilities

• Prepare, submit, and track applications for new licenses, permits, registrations, certifications, and related filings.
• Monitor renewal deadlines and ensure all licenses and registrations are renewed timely and accurately.
• Maintain records related to corporate registrations, business licenses, permits, and other regulatory requirements.
• Coordinate amendments, name changes, address updates, and other modifications required by licensing authorities.
• Research jurisdictional requirements for new business operations and expansion into new markets.
• Proactively identify upcoming filing requirements and renewal obligations.
• Develop and maintain a centralized database of all company licenses, registrations, permits, and renewal schedules.
• Create reports and provide regular updates regarding license status, upcoming renewals, and compliance requirements.
• Maintain electronic and physical records of filings, approvals, certificates, permits, and supporting documentation.
• Ensure documentation is organized, accessible, and audit-ready.
• Serve as the primary point of contact for licensing and registration matters.
• Collaborate with Operations, Legal, Finance, Human Resources, and regional leaders to gather information necessary for filings and renewals.
• Communicate directly with state, local, and federal agencies regarding licensing requirements, application status, and compliance inquiries.
• Coordinate with outside consultants, attorneys, and regulatory agencies as needed.
• Establish and maintain processes and procedures to ensure timely filing and renewal of licenses and registrations.
• Continuously assess workflows and identify opportunities to improve efficiency, accuracy, and service quality.
• Lead process improvements that support growth, reduce operational friction, and enhance the customer experience.
• Ensure team adherence to established processes while maintaining flexibility to adapt to evolving business needs.
• Assist in the implementation and maintenance of compliance management tools and tracking systems.
• Collaborate with systems and functional teams to support tool enhancements and workflow automation where appropriate.
• Perform other duties and special projects as assigned by the manager.
• Support organizational initiatives and business needs as they arise.
• Adapt to changing priorities and contribute to continuous improvement efforts across the organization.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Cross-Functional Collaboration

Problem Solving

Data-Informed Thinking

Prioritization

Documentation

Recordkeeping

Education

Associate's degree

Bachelor's degree preferred

Tools

Project management systems

CRM platforms

Workflow tools

Microsoft Office Suite

Job description

VDA is seeking a highly organized Corporate Compliance Coordinator to oversee the administration, maintenance, and renewal of licenses and registrations across multiple jurisdictions. This role ensures ongoing compliance and good standing to conduct business in all applicable states and municipalities, coordinating with internal stakeholders and external agencies.

The ideal candidate will manage deadlines, maintain records, and lead process improvements to enhance efficiency and accuracy in