Multi-Site Administrative Assistant — Scheduling & Support

Ican Inc; Town of Herkimer (NY); On-site; USD 39,000 - 41,000; Full time

Job summary

Ican Inc in Herkimer, NY seeks an Administrative Assistant to support daily operations across agency sites. The role focuses on efficient clerical tasks, calendar management, and frontline communication to uphold a professional image.

The ideal candidate has an AA or equivalent and strong skills in Microsoft Office and Google Suite, with a valid NYS driver's license. This is a full-time on-site position offering a salary range of $39,000–$41,000 per year.

Qualifications

• AA or equivalent preferred, or 1–2 years in office/ administrative roles.
• Working knowledge of Microsoft Office and cloud-based software.
• Valid NYS Driver's License required.

Responsibilities

• Ensures effective communication across multiple sites to help facilitate day-to-day business matters.
• Responds promptly to incoming guests as appropriate.
• Monitors security cameras and visitor login system.
• Answers telephone and provides information/assistance and routes calls.
• Responds to and/or forwards all incoming emails in a reasonable time frame.
• Takes telephone or visitor messages and delivers them to the appropriate individual(s).
• Operates standard office equipment efficiently.
• Assists with program data entry and reports as requested by management.
• Monitors office supplies and informs Senior Administrative Assistant of order needs.
• Ensures conference rooms are neat and clean.
• Maintains calendar and schedules appointments and office meetings.
• Opens, date stamps, sorts and distributes mail.
• Prepares outgoing mail using the postage meter.
• Assists program staff with reasonably requested tasks.
• Additional duties may be assigned.

Skills

Microsoft Office Suite

Google Suite

Internet & cloud-based software

Customer service

Education

Associate's degree (A. A.) or equivalent from two-year college or technical school

Equivalent combination of education and experience

Job description

Ican Inc in Herkimer, NY seeks an Administrative Assistant to support daily operations across agency sites. The role focuses on efficient clerical tasks, calendar management, and frontline communication to uphold a professional image.

The ideal candidate has an AA or equivalent and strong skills in Microsoft Office and Google Suite, with a valid NYS driver's license. This is a full-time on-site position offering a salary range of $39,000–$41,000 per year.